S63-L25460.A1 - Approve an amending ordinance to Ordinance No. 2016-568, passed July 20, 2016 to increase the maximum contract amount from $5,252,695.00 to $6,565,868.73 for the Contract No. 4600013891 between the City of Houston and Boyer, Inc. for Electrical Maintenance, Repair, Automation Support and Technical Services for the City’s Water and Wastewater Treatment Facilities for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from $5,252,695.00 to $6,565,868.73 for the contract between the City of Houston and Boyer, Inc. for Electrical Maintenance, Repair, Automation Support and Technical Services for the City’s Water and Wastewater Treatment Facilities for Houston Public Works (HPW).
This contract was awarded by City Council on July 20, 2016, by Ordinance No. 2016-568, for a three-year term with two one-year options in the amount of $5,252,695.00. The contract incurred expenditures at a rate higher than anticipated due to HPW relying heavily on the services in the period FY17 – FY18 to address regulatory compliance issues. Total contract expenditure during that time was $2,796,028.86 which included critical issues post Hurricane Harvey that required necessary actions to bring stations and plants back into service. Under Texas Commission and Environmental Quality (TCEQ) the followings proceedings were paramount which were clarifier control repairs, generator service repairs, Sims Bayou Lime Panel replacement repairs, 69th St. Dechlor rehabilitation, Kingwood control repairs, LED lighting replacement and repairs, and manhole monitoring replacement. As a result of recurrent services, the maximum contract amount will be exhausted prior to the end of the contract term of July 31, 2021. Expenditures as of October 10, 2019 total $5,138,633.82.
The scope of work requires the contractor to provide all electrical maintenance, repair, automation support and technical services for the City’s water and wastewater treatment facilities. Additional service requirements include generator services and hazardous waste.
M/WBE Subcontracting:
The contract was awarded with an 11% MWBE participation goal. Boyer, Inc. is currently achieving 12.54%. The Office of Business Opportunity will continue to monitor the goal progress.
Fiscal Note:
Funding for this item is included in the FY2020 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E.
Finance/Strategic Procurement Division Director
Houston Public Works
Estimated Spending Authority
DEPARTMENT FY2020 OUT YEARS TOTAL
Houston Public Works $813,173.73 $500,000.00 $1,313,173.73