RECOMMENDATION:
Approve the purchase of fifty-five (55) hybrid light-duty vehicles and fifty-five (55) gasoline light-duty fleet vehicles through the Texas Local Government Purchasing Cooperative Agreement (Buy Board) in the total amount of $4,679,626.00 for the Houston Airport System.
SPECIFIC EXPLANATION:
The Director of the Houston Airport System (HAS) and the City of Houston Chief Procurement Officer recommend that City Council approve the purchase of 110 light-duty fleet vehicles through the Texas Local Government Purchasing Cooperative (Buy Board) in the total amount of $4,679,626.00 for HAS. HAS also requests that authorization be given to issue purchase orders to the contractors as shown below.
The purchase of 110 new light duty vehicles replaces approximately a third of the existing HAS light-duty fleet pool. Each vehicle planned for replacement has well exceeded its planned life expectancy, is experiencing costly maintenance to remain in service, and is no longer reliable for routine operations. Fifty-five (55) of the replacement vehicles will be gasoline-powered; alternative-fueled vehicles are not available on the market due to the type of operations and duty cycle required of the vehicles (i.e., pick-up trucks, utility vans, and large SUVs). The new gasoline vehicles will meet the EPA’s current emission standards for low emissions. The remaining 55 vehicles will be replaced with hybrid vehicles. Purchase of the new hybrid vehicles will aid the city in achieving the City of Houston Climate Action Plan Goal of reducing greenhouse gas emissions while replacing vehicles that have reached and/or exceeded their life expectancy. All vehicles will be used by HAS personnel to conduct City business.
Buyboard Contractors:
Silsbee Ford, Inc.: Approve the purchase of fifty (50) Ford hybrid gas/electric SUVs, five (5) Ford hybrid gas/electric sedans, and forty-three (43) Ford ¾ ton crew cab trucks, in the total amount of $4,143,462.00.
These new Ford vehicles will all come with a zero-dollar ($0) deductible extended bumper-to-bumper seven (7) years/75,000 miles and preventative maintenance warranties of seven (7) years/75,000 miles for every 5,000 miles or 15 total oil changes. The life expectancy of these vehicles is seven years or 100,000 miles. In addition, when maintenance is required, roadside assistance and loaner vehicles will be provided at no cost.
Caldwell Automotive Partners LLC, d/b/a Caldwell Country Chevrolet: Approve the purchase of twelve (12) Chevrolet gasoline mid-size SUV’s, in the total amount of $536,164.00.
These new Chevrolet vehicles will all come with a zero-dollar ($0) deductible extended bumper-to-bumper warranty of seven (7) years/ 75,000 miles and a GM warranty of five (5) years/ 100,000 miles powertrain. The life expectancy of these vehicles is seven years or 100,000 miles.
M/WBE Subcontracting:
Zero-percent goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the Department is utilizing an Interlocal Agreement or Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in FY20 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
Director’s Signature:
_______________________________ _____________________________
Mario Diaz Andy Icken
Houston Airport System Chief Development Officer
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Estimated Spending Authority
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DEPARTMENT
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FY2020
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OUT YEARS
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TOTAL
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Houston Airport System
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$4,679,626.00
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$0.00
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$4,679,626.00
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