O2019-0750 ORDINANCE amending Ordinance No. 2008-0952, as amended, to increase the maximum contract amount for an agreement between the City of Houston and MOTOROLA, INC for the Public Safety Radio System for Houston Information Technology Services - $18,575,000.00 - General, Grant and Other Funds

S36-T22459.A2 - Approve an amending Ordinance to Ordinance No. 2008-0952, passed on October 22, 2008, to increase the maximum contract amount from $146,800,000.00 to $165,375,000.00 for Contract No. 4600009232 between the City of Houston and Motorola, Inc. for the Public Safety Radio System for  Houston Information Technology Services.

Specific Explanation:
The Chief Information Officer and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from $146,800,000.00 to $165,375,000.00 for the contract between the City of Houston and Motorola, Inc. for the Public Safety Radio System for Houston Information Technology Services (HITS).

This contract was awarded on October 22, 2008, by Ordinance 2008-0952 in the original amount of $132,300,000.00.  The system was accepted in 2013 and maintenance services commenced for a 15-year term beginning 2013 through 2028.  On June 17, 2015, per Ordinance No. 2015-0582 City Council approved an amending Ordinance to increase the maximum contract amount from $132,300,000.00 to $146,800,000.00.  Expenditures as of September 11, 2019 totaled $146,799,998.05.

The planned increase to the maximum contract will provide spending authority to continue maintaining the public safety radio system and replace end-of-life portable and mobile radios that provide radio communications and radio interoperability throughout the region for public safety and mission critical city services.   The funding will cover annual maintenance costs, which include software, hardware and upgrade to latest version, technical support, network monitoring, radio transmission recording, and backup system alarm monitoring.   $1.3 million is grant-funded annually for system maintenance and upgrades.  The  primary department users are: Fire, Police, Houston Public Works, Houston Airport System, and HITS (including SWD & MYR MOSE) .

This contract was presented to the Transportation, Technology & Infrastructure (TTI) Committee on September 5, 2019.

MWBE Subcontracting:
This contact was awarded with an 11% MWBE participation goal and Motorola, Inc. is currently achieving a 5.9% participation level.  The Office of Business Opportunity will continue to monitor this contact to ensure MWBE participation.

Fiscal Note:
Funding for this item is included in the FY2020 Adopted Budget. Therefore, no Fiscal Note is required in the Financial Policies.

                                             Estimated Spending Authority

Ordinance No. 2008-0952, Passed October 29, 2008

Ordinance No. 2015-0582, Passed June 17, 2015

$  3,705,820.00   General Fund (1000)

$  3,004,370.00   Equipment Acquisition Consolidated Fund (1800), Previously appropriated by Ordinance No. 2018-0716

$  1,686.887.50   Asset Forfeiture Fund - Justice (2203)

$     300,000.00   Federal Government - Grant Fund (5000)

$  4,361,147.50   Federal-State-Local - Pass Through Fund (5030)

$  1,910,733.38   HAS Revenue Fund (8001)

$  3,606,041.62   HAS AIF Capital Outlay Fund (8012)