SUBJECT: Additional Appropriation to Professional Engineering Services Contract between the City of Houston (City) and AGC Group, Inc.
RECOMMENDATION: (SUMMARY) Approve an ordinance appropriating additional funds to Local Drainage Project Negotiated Design Work Orders with AGC Group, Inc.
PROJECT NOTICE/JUSTIFICATION: This project is part of the Capital Improvement Plan (CIP) Program. This program is required to provide professional engineering services to address necessary local storm water drainage system and roadside ditch improvements and repairs citywide.
DESCRIPTION/SCOPE: This citywide project consists of professional engineering services to resolve localized storm water drainage problems that have been nominated by the Transportation and Drainage Operations. The project scope is established by each work order. The work orders are prioritized based on a range of factors from public safety to level-of-service.
LOCATION: The projects are located throughout the City.
PREVIOUS HISTORY AND SCOPE: City Council approved the original contract on January 13, 2016, under Ordinance No. 2016-32. The scope of work under the Original contract consisted of professional engineering services for Local Drainage Program projects. Under this contract, the Consultant completed engineering investigations and design as determined by work orders.
SCOPE OF THIS ADDITIONAL APPROPRIATION AND FEE: The requested additional appropriation will accomplish the following tasks: Phase I Preliminary Design Basic and Additional Services, Phase II Final Design Basic and Additional Services, and Phase III Construction Phase Services, as defined by each work order. The Basic an Additional Services fee for each work order will be negotiated based on the scope of service required and all Phases will be paid on a reimbursable basis with authorization not-to-exceed the agreed amount.
The total requested appropriation is $385,000.00 to be appropriated as follows: $350,000.00 for contract services and $35,000.00 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the contractor has elected to pay into the Contractor Responsibility Fund in compliance with City policy.
M/WBE PARTICIPATION: The M/WBE goal established for this project is 15%. The original contract amount totals $500,000.00. The Consultant has been paid $357,789.00 or 71.56% to date. Of this amount, $90,999.00 or 25.43 % has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $850,000.00. The Consultant proposes the following plan to meet the M/WBE goal.
|
|
Amount |
% of Contract |
| Paid Prior M/WBE Commitment |
|
$90,999.00 |
10.71% |
| Unpaid Prior M/WBE Commitment |
|
$14,481.00 |
1.70% |
|
|
|
|
|
|
|
|
| Name of Firms |
Work Description |
Amount |
% of Contract |
| 1. DAE & Associates Ltd. DBA |
Geotech/ Environmental Services |
$10,500.00 |
1.24% |
| 2. Landtech, Inc. |
Surveying Services |
$42,000.00 |
4.94% |
|
|
|
|
|
TOTAL: |
$157,980.00 |
18.59% |
FISCAL NOTE: No significant fiscal operating impact is anticipated as a result of this project.
____________________________________
Carol Ellinger Haddock, P.E.
Director
Houston Public Works
WBS No. M-420126-0093-3