SUBJECT: Additional Appropriation to the Professional Engineering Services Contract between the City of Houston (City) and Nedu Engineering Services, Inc.
RECOMMENDATION: (SUMMARY) An ordinance approving an additional appropriation of funds for the FY 17 Local Drainage Project Work Order Design Contract 2 with Nedu Engineering Services, Inc.
PROJECT NOTICE/JUSTIFICATION: This project is part of the Capital Improvement Plan (CIP) Program and is required to provide professional engineering services to address necessary local storm water drainage system and roadside ditch improvements and repairs citywide.
DESCRIPTION/SCOPE: This citywide project consists of professional engineering services to resolve localized storm water drainage problems that have been nominated by Transportation and Drainage Operations. The project scope is established by each work order. The work orders are prioritized based on a range of factors from public safety to level-of-service.
LOCATION: The projects are located throughout the City.
PREVIOUS HISTORY AND SCOPE: City Council approved the original contract on May 24, 2017, under Ordinance No. 2017-0372. City Council also approved an additional appropriation on November 28, 2018, under Ordinance No. 2018-0945. The scope of work under the original contract consisted of professional engineering services for Local Drainage Project work orders. Under this contract, the Consultant completed engineering investigations and design work.
SCOPE OF THIS ADDITIONAL APPROPRIATION AND FEE: The requested additional appropriation will continue Phase I Preliminary Design Services, Phase II Final Design Services and Phase III Construction Phase Services, as they relate to existing and future storm water maintenance, rehabilitation and reconstruction projects. The Basic an Additional Services fee for each work order will be negotiated based on the scope of service required and all Phases will be paid on a reimbursable basis with authorization not-to-exceed the agreed amount.
The total requested appropriation is $275,000.00 to be appropriated as follows: $250,000.00 for contract services and $25,000.00 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Contractor provides health benefits to eligible employees in compliance with City policy.
M/WBE PARTICIPATION: The M/WBE goal established for this project is 15%. The original contract and subsequent appropriations totals $550,000.00. The consultant has been paid $275,665.41 or 50.12% to date. Of this amount, $35,096.00 or 12.73% has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $800,000.00. The Consultant proposes the following plan to meet the M/WBE goal:
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Amount
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% of Contract
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Paid Prior M/WBE Commitment
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$35,096.00
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4.39%
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Unpaid Prior M/WBE Commitment
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$48,294.00
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6.04%
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Name of Firms
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Work Description
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Amount
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% of Contract
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1. Rahaman and Associates, Inc., DBA Western Group Consultants
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Surveying Services
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$38,000.00
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4.75%
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TOTAL
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$121,390.00
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15.18%
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FISCAL NOTE: No significant Fiscal Operating impact is anticipated as a result of this project.
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Carol Ellinger Haddock, P.E.
Director
Houston Public Works
WBS No. M-420126-0098-3