SUBJECT: Additional Appropriation to FY17 Local Drainage Project Work Order Design [Contract 3] between City of Houston (City) and EJES Incorporated.
RECOMMENDATION: (SUMMARY) Approve an ordinance appropriating additional funds to the Professional Engineering Services Contract for FY17 Local Drainage Project Work Order Design with EJES Incorporated.
PROJECT NOTICE/JUSTIFICATION: This project is part of the Capital Improvement Plan (CIP) Program and is required to preserve, repair, rehabilitate or reconstruct the storm water drainage assets to such a condition that they may be effectively used for their designated functional purpose.
DESCRIPTION/SCOPE: This citywide program provides professional engineering services to resolve localized storm water drainage problems that have been nominated by Transportation and Drainage Operations. The project scope and cost is established by each work order. The work orders are prioritized based on a range of factors from public safety to level-of-service.
LOCATION: The project is located throughout the City.
PREVIOUS HISTORY AND SCOPE: City Council approved the original contract on May 17, 2017, under Ordinance No. 2017-0351. City Council approved additional appropriations on February 21, 2018, under Ordinance No. 2018-0119 and on September 5, 2018, under Ordinance 2018-0698. The scope of work under the Original contract consisted of professional engineering services for Local Drainage Project work orders. Under this contract, the Consultant completed engineering investigations and design as determined by work orders.
SCOPE AND ADDITIONAL APPROPRIATION COSTS: This extension is requested to continue Phase I Preliminary Design Services, Phase II Final Design Services, and Phase III Construction Services as they relate to existing and future storm water maintenance, rehabilitation and reconstruction projects throughout the City.
The total requested appropriation is $440,000.00, to be appropriated as follows: $400,000.00 for contract services and $40,000.00 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Contractor provides health benefits to eligible employees in compliance with City policy.
M/WBE PARTICIPATION: The M/WBE goal established for this project is 15%. The Original Contract amount and subsequent appropriations total $870,000.00. The Consultant has been paid $626,542.00 (72.02%) to date. Of this amount, $170,380.00 (27.19%) has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $1,270,000.00. The Consultant proposes the following plan to meet the M/WBE goal.
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Name of Firms
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Work Description
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Amount
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% of Contract
|
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Paid Prior M/WBE Commitment
|
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$170,380.00
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13.42%
|
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Unpaid Prior M/WBE Commitment
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$60,900.00
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4.80%
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|
|
|
|
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1. Amani Engineering, Inc.
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Surveying & Engineering Services
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$127,000.00
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10.00%
|
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2. Austin-Reed Engineers, LLC
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Geotechnical Services
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$28,000.00
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2.20%
|
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TOTAL
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$386,280.00
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30.42%
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FISCAL NOTE: No significant Fiscal Operating impact is anticipated as a result of this project.
____________________________________
Carol Ellinger Haddock, P.E.
Director
Houston Public Works
WBS No. M-420126-0099-3