S79-E28975 - Approve spending authority to purchase replacement parts and repair services for water and wastewater pumps and motors through the Texas Local Government Purchasing Cooperative (BuyBoard) in the amount not to exceed $242,012.30 for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve spending authority to purchase replacement parts and repair services for water and wastewater pumps and motors through the Interlocal Agreement for Cooperative Purchasing with the Texas Local Government Purchasing Cooperative (BuyBoard) in the amount not to exceed $242,012.30 for the Fleet Management Department and that authorization be given to make purchases from the BuyBoard contract supplier Xylem Dewatering Solutions, Inc. through the reminder of the contract term. The BuyBoard contract term is from July 1, 2019 to June 30, 2020, with two one-year options.
This contract will be used by the department to purchase replacement parts and repair services for the City's Godwin water and wastewater pumps and motors. Xylem Dewatering Solutions, Inc. is the only authorized company in the southwest region for repair and replacement parts for bypass pumping utilizing a Godwin pump.
Sections 271.081 through 271.083 of the Texas Local Government Code provide the legal authority for local governments to participate in the State of Texas Purchasing Program.
M/WBE Participation:
Zero-percentage goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a Cooperative Purchasing Agreement for these purchases.
Fiscal Note:
Funding for this item is included in the FY20 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
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Estimated Spending Authority
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Department
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FY20
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Out Years
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Total
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Fleet Management
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$115,243.95
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$126,768.35
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$242,012.30
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