Sole Source for S79-S28827 - Approve the sole source purchase from McNeilus Financial, Inc. dba McNeilus Truck & Manufacturing in the amount not to exceed $8,511,196.10 for McNeilus refuse body replacement parts and repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve the sole source purchase from McNeilus Finanacial, Inc. dba McNeilus Truck & Manufacturing in the amount not to exceed $8,511,196.10 for McNeilus refuse body replacement parts and repair services for the Fleet management Department (FMD). It is further requested that authorization be given to make purchases, as needed, for a thirty-six (36) month term with two (2) one (1) year options. This award consists of a price list for various McNeilus refuse truck and body replacement parts, which include; but are not limited to cylinders, valves, filters, bumpers, door rails, door panel protectors, seat axles, retro-fit kits, idler arms, switches, joystick handles and coils. These materials will be used by the FMD to repair and maintain McNeilus refuse truck bodies citywide. This award also includes a $2,553,267.88 labor component for the repair of equipment that cannot be performed by the City personnel.
McNeilus Financial, Inc. dba McNeilus Truck & Manufacturing is the is the sole distributor and service provider for McNeilus parts for the Houston area and the surrounding counties.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a)(7)(D) "a procurement of items that are available from only one source, including captive replacement parts or components for equipment" of the Texas Local Government Code for exempted procurements.
M/WBE Subcontracting:
The bid was issued with a 5.21% goal for M/WBE participation. McNeilus Financial, Inc. dba McNeilus Truck & Manufacturing has designated the below-named company as its certified MWBE subcontractor.
|
SUBCONTRACTOR
|
TYPE OF WORK
|
Amount
|
%
|
|
Favors for a Price, LLC
|
delivery services
|
$494,859.20
|
5.21%
|
The Office of Business Opportunity will monitor this award.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source supplier for this purchase.
Fiscal Note:
Funding for this item is included in the FY20 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
____________________________________ _____________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
|
Estimated Spending Authority
|
|
Department
|
FY 20
|
Out Years
|
Total
|
|
Fleet Management
|
$1,418,532.70
|
$7,092,663.40
|
$8,511,196.10
|