Best Value Bid Received June 13, 2019, for S74-L28959– Approve an ordinance awarding a contract to FCC Environmental Services, LLC, on its best value bid in the maximum contract amount not to exceed $35,713,561.11 for Residual Transportation Services for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a five-year contract to FCC Environmental Services, LLC, on its best value bid (BVB) in the maximum contract amount of $35,713,561.11 for Residual Transportation Services for Houston Public Works.
The scope of work requires the contractor to mobilize and provide all supervision, transportation and disposal services, licenses, permits, equipment and personnel to transport and dispose of dewatered sludge cake and waste pellets to aid in the operation and maintenance of the City Wastewater Treatment Plants (WWTP) and collection systems.
The Best Value Bid (BVB) was advertised in accordance with the requirements of the State of Texas bid laws. Twenty-four (24) prospective respondents viewed the solicitation document on the Strategic Procurement Division’s e-bidding website, and as a result, one best value bid was received from FCC Environmental Services, LLC. Prior to issuing the solicitation, the Strategic Procurement Division canvassed the City’s registered vendor data base as well as the market, to identify potential bidders who could possibly provide the type of services needed. Subsequent to the receipt of the bids, prospective bidders were contacted to determine the reason for the limited response to the BVB. Some potential respondents advised that they could not submit a competitive bid. The evaluation committee was comprised of evaluators from Houston Public Works, General Services Department and Houston Airport System. The best value bid was evaluated based on the following criteria:
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Local Fleet and Other Resources (within TX, LA, AR, NM & OK)
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Initial Implementation Plan
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Past Experience, Performance & Recommendations
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FMCSA Basic Safety Event Rating
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Cost
FCC Environmental Services, LLC was deemed a best value respondent.
M/WBE Participation:
The BVB was issued as a goal-oriented contract with a 7% M/WBE participation level. FCC Environmental Services, LLC has proposed a 7.56% participation goal and designated the below-named companies as its certified M/WBE subcontractors:
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Name
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Type of Work
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Dollar Amount
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Percentage
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Atlantic Petroleum & Mineral Resources, Inc.
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Oils Greases and
Fuels
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$75,000.00
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.21%
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Saxon Fleet Services, Inc
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Truck and Trailer Maintenance & Repairs
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$1,000,000.00
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2.80%
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Fleetcard, Inc.
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Fuel
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$1,200,000.00
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3.36%
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D.H. tire, Inc.
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Tire Sales, Tire Repair and Tire Recapping
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$400,000.00
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1.12%
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Beaed, LP
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Printed Materials
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$25,000.00
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.07%
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Pay or Play Program:
The proposed contract requires compliance with the City’s “Pay or Play” ordinance regarding health benefits for employees of City contractors. In this case FCC Environmental Services, LLC will provide health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s “Hire Houston First” ordinance that promotes economic opportunity for Houston Businesses and support job creation. In this case the proposed contractor FCC Environmental Services, LLC does meet the requirements of HHF designation.
Fiscal Note:
Funding for this item is included in the FY20 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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ESTIMATED SPENDING AUTHORITY
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Department
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FY20
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Out-Years
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Total Amount
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Houston Public Works
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$3,500,000.00
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$32,213,561.11
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$35,713,561.11
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