S36-T25246.A1 – Approve an amending Ordinance to Ordinance No. 2015-1034, passed October 21, 2015, to increase the maximum contract amount from $249,300.00 to $311,625.00 for Contract No. 4600013501 between the City of Houston and Columbia Ultimate, Inc. d/b/a RevQ for the installation of a Debt Management Solution for the Municipal Courts Department.
Specific Explanation:
The Director and Presiding Judge and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from $249,300.00 to $311,625.00 for the contract between the City of Houston and Columbia Ultimate, Inc. d/b/a RevQ for the installation of a debt management solution for the Municipal Courts Department
This contract was awarded on October 21, 2015 by Ordinance 2015-1034 for a three-year with two one-year options for a total five-year term in the original amount of $249,300.00. Expenditures as of August 14, 2019 totaled $249,044.29. The additional funding will allow for system enhancements, unplanned additional enhancements, change requests cost, development costs, and pro-rated maintenance/licensing fees.
During the development phases of the contract, there were unexpected expenses, such as a Web Services solution, needed travel costs for meetings with vendors, HITS and MCD; and a Change Request to substitute an initial Phase 2 for an enhanced Managed Services Agreement. The unforeseen expenses prevented the original allocated funding from covering the remaining term of the contract through FY21.
The scope of work requires the contractor to provide all deliverables, labor, material, and supervision required to implement the Revenue Results software solution. The software solution is designed to track, prioritize, distribute, score and evaluate delinquent debt collections of varying life-cycles for both in-house collection agents and outside vendors’ recovery efforts in concert with the Courts System Management and Resource Technology (CSMART). In addition, the application is designed to equitably divide cases among the outside vendors participating in the champion-challenger environment for the Unpaid Account Collection Services contract. This contract operates in tandem with the Unpaid Account Collection Services contract, which was renewed June 10, 2019.
MWBE Participation:
This contract was issued with an 11% MWBE participation goal. Columbia Ultimate, Inc. d/b/a RevQ is currently achieving a 10.3% participation level. The Office of Business Opportunity will continue to monitor this contract to ensure MWBE participation.
Fiscal Note:
Funding for this item is included in the FY2020 Adopted Budget. Therefore, no Fiscal Note is required in the Financial Policies.
|
_______________________________________
|
___________________________________
|
|
Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
|
Department Approval Authority
|
|
Estimated Spending Authority
|
|
DEPARTMENT
|
FY20
|
OUT YEARS
|
TOTAL
|
|
Municipal Courts
|
$46,969.00
|
$15,356.00
|
$62.325.00
|