S21-E29122 - Approve spending authority to DRC Emergency Services, LLC and Nola Construction and Development Group, LLC for Debris Removal Services in the total amount not to exceed of $1,900,000.00 for the Solid Waste Management Department.
Specific Explanation:
The Director of the Solid Waste Department and the Chief Procurement Officer request that City Council approve spending authority to DRC Emergency Services, LLC and Nola Construction and Development Group, LLC for debris removal services in the total amount not to exceed $1,900,000.00 for the Solid Waste Management Department (SWMD) and that authorization be given to issue purchase orders.
Due to the open drainage system, the City has issues with illegal dumping activity. While open ditches are throughout the City, the combination of open ditches and illegal dumping is more problematic in neighborhoods located in Council Districts A, B, D, F, H, I, & K. As a result, the Public Health Director recommends the City, particularly Solid Waste Management, obtain additional resources and tactics to respond to and eliminate/remove trash and waste that could serve as mosquito or other vector breeding and production sites, which poses an immediate danger to the health, life or safety of the citizens in these areas. Strategic Procurement Division issued an Emergency Purchase Order (EPO) on April 29, 2019 in response to an advisory from Dr. David Persse, City Health Official. The advisory requested that the Health and Solid Waste Departments continue the City’s efforts to educate the community on mosquito borne diseases and to eradicate breeding grounds where the mosquito populations flourish.
Emergency Services, LLC and Nola Construction and Development Group , LLC were selected for best quality of service as the firms were responsive and flexible when changes to the collection programs were needed to service delivery demands. The additional resources acquired will augment the City’s Solid Waste heavy debris crews which are insufficient due to equipment age/reliability and staffing shortages. Currently, City of Houston crews are working late into the evening, which presents operational and customer safety issues with large equipment on neighborhood streets with reduced visibility. City crews are working 6 to 7 days weekly which is not sustainable and has a direct impact on the maintenance, service and reliability of the equipment.
The scope of work requires the contractors to provide all labor, materials, expendable supplies, vehicles, tools, equipment, and supervision necessary to load and haul debris from the rights-of-way to debris management sites, and or approved landfills. All heavy debris resources, both City and contractor, when combined, will meet the demands of normal operations and illegal dumping throughout the City to have the desired vector breeding and eradication controls. The anticipated completion date for services is November 2019.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (A) “a procurement necessary to protect the public health and safety of the municipality's residents" of the Texas Local Government Code for exempted procurements.
MWBE Participation:
This procurement is exempt from M/WBE subcontracting participation goal because the department is utilizing an emergency purchase order for this purchase.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. The bid was not solicited because the department is utilizing an emergency purchase order for this order.
Fiscal Note:
Funding for this item is not included in the FY20 Adopted Budget. Therefore, Fiscal note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Department Approval Signature
Finance/Strategic Procurement Division
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Estimated Fiscal Operating Impact
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Recurring or One-Time
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One-Time
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Fund Name
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Current Fiscal Year
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Outyear 1
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Outyear 2
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Outyear 3
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Outyear 4
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Total
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General Fund-SWD
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1,900,000
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-
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-
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1,900,000
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