Best Value Bid Received March 14, 2019 for S72-L28759 - Approve an ordinance awarding a contract to Promium, LLC in the maximum contract amount not to exceed $223,449.00 for Laboratory Information Management System for Houston Public Works.
Specific Explanation:
The Director of the Houston Public Works and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three-year contract, with two-one-year options to Promium, LLC in the maximum contract amount not to exceed $223,449.00 on their best value bid for laboratory information management system (LIMS) to manage test data for nonpotable water samples for Houston Public Works
The scope of work requires the contractor to provide the Houston Public Works (HPW) with a Laboratory Information Management System (LIMS) to serve the needs of its Wastewater Operations (WWO) Laboratory located at 10500 Bellaire Blvd, Houston, TX 77072. Houston Water’s WWO laboratory is National Environmental Laboratory Accreditation Conference (NELAC) accredited and has the responsibility to produce accurate and defensible analytical results which support fulfillment of the City’s regulatory obligations.
The best value bid (BVB) was advertised in accordance with the requirements of the State of Texas bid laws. Twenty-five prospective bidders downloaded the solicitation document from SPD’s e-bidding website, and four bids were received from Promium, LLC, Accelerated Technology, Bassetti Americas, and Chemware, LLC. Promium LLC received the highest overall score after a comprehensive evaluation. The evaluation committee was comprised of three evaluators from Houston Public Works, one from the Houston Health Department and one from Houston Information Technology Department. The best value bid was evaluated based upon the following criteria:
o Expertise
o Experience
o Qualifications
o Cost Proposal
Promium, LLC was deemed the best respondent.
M/WBE Participation
M/WBE Zero Percentage Goal approved by Office of Business Opportunity.
Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, Promium, LLC will provide health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and support job creation. In this case, Promium, LLC, does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY 2020 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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_______________________________________
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______________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Carol Ellinger Haddock, P.E., Director
Houston Public Works
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Estimated Spending Authority
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Department
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FY 2020
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Out Years
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Total
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Houston Public Works
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$169,838.00
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$53,611.00
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$223,449.00
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