S84-N29103 – Approve the sole source purchase from Hartwell Environmental Corporation to furnish and deliver Climber Bar Screen Replacement Parts in the total amount of $65,786.43 for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works and the Chief Procurement Officer recommend that the City Council approve a sole source purchase in the total amount of $65,786.43 to furnish and deliver climber bar screen replacement parts for the Houston Public Works, and that authorization be given to issue a purchase order to Hartwell Environmental Corporation.
The scope of work requires the supplier to furnish and deliver climber bar screen replacement parts for Houston Public Works, 69th Street Wastewater Treatment Plant located at 2525 S.Sgt. Macario Garcia Drive, Houston, Texas 77020. The existing assembly may only be replaced with Suez® original equipment manufactured parts. The replacement of parts will mitigate the risk of permit violations from the Environmental Protection Agency (EPA) and the Texas Commission on Environmental Quality(TCEQ). The supplier shall provide a one-year manufacturer warranty on all material, and the supplier shall have six (6) calendar weeks to complete the delivery upon receipt of a purchase order.
Hartwell Environmental Corporation is the original equipment manufacturer and sole distributor of Suez® Treatment Solution parts, components, and services for the Climber Screen System.
This recommendation is made pursuant to section 252.022 (a)(7)(A) of the Texas Local Government Code, which provides that “a procurement of items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies” is exempt from the general competitive bidding requirements.
M/WBE Participation:
This procurement is exempt from the City’s M/WBE subcontracting as the total project expenditure does not exceed the $100,000.00 City’s threshold.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bid/proposal were not solicited because the department is utilizing a sole source contractor for this purchase.
Fiscal Note:
Funding for this item is included in the FY2020 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY 2020
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Out Years
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Total
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Houston Public Works
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$65,786.43
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$0.00
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$65,786.43
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