Sole Source for S84-N29008 - Approve the sole source purchase from Hartwell Environmental Corporation for Sanitare® replacement parts and repair services in the total amount of $608,850.00 for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approve the sole source purchase from Hartwell Environmental Corporation for Sanitare® replacement parts and repair services in the total amount of $608,850.00 for Houston Public Works, and that authorization be given to issue a purchase order.
The scope of work requires the vendor to remove existing equipment, to furnish and install (2) two Sanitare® ceramic diffusers and repair sections in aeration basin nos. 1 and 2 of the Sims South Wastewater Treatment Plant (SSWTP) located at 3005 Galveston Rd., Houston, Texas 77017.
The existing aeration basins are inoperable beyond economic repair and repair cost exceeds 70%of the cost of new Sanitare® ceramic diffusers. The leaking and broken diffusers and piping prevent proper stabilization of the incoming biochemical oxygen demand by not distributing air throughout the basins. This decrease in efficiency of the aeration system also impacts the plants ability to meet Texas Commission on Environmental Quality (TCEQ) and Environmental Protection Agency (EPA) permit requirements and the National Pollutant Discharge Elimination System mandates and standards to preserve and protect the public’s health and safety. The new diffusers will come with a one-year manufacturer’s warranty on materials and workmanship. The anticipated life expectancy of these membrane type diffusers is 7-10 years. The vendor shall have 120 days to furnish parts and installation labor after receipt of the City of Houston purchase order.
Hartwell Environmental Corporation is the exclusive sales representative for Xylem Water Solutions USA, Inc. for Sanitaire® diffused aeration replacement products for municipal wastewater and re-use in the State of Texas.
This recommendation is made pursuant to section 252.022 (a)(7)(A) of the Texas Local Government Code, which provides that “a procurement of items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies” is exempt from the general competitive bidding requirements.
M/WBE Participation:
M/WBE Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bid/proposal were not solicited because the department is utilizing a sole source contractor for this purchase.
Fiscal Note:
Funding for this item is included in the FY2020 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY 2020
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Out Years
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Total
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Houston Public Works
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$608,850.00
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$0.00
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$608,850.00
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