S49-H28706 – Approve an ordinance awarding a contract to NWN Corporation in the maximum contract amount not to exceed $320,000.00 through the Interlocal Agreement for Cooperative Purchasing with Choice Partners to purchase software licenses, maintenance, support and professional services for the Winmagic Encryption Software for the Houston Health Department (HHD).
SPECIFIC EXPLANATION:
The Director of the Houston Health Department and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three (3) year contract with three (3) successive one (1) year terms in the maximum contract amount not to exceed $320,000.00 through the Interlocal Agreement for Cooperative Purchasing to the Choice Partners Vendor NWN Corporation for the purchase of software licenses, maintenance, support and professional services for the Winmagic Encryption Software for the Houston Health Department.
This purchase is required to implement the WinMagic Secure Doc Enterprise Client software application for endpoint device encryption which will include desktops, laptops, tablets, and removable media. In our Health Centers, HHD staff uses computer devices to enter and work with patients' protected health information (PHI) that is protected under the Health Insurance Portability and Accountability Act (HIPAA) of 1996. The Health Centers are where services are provided to the community for Family Planning, Immunizations, Tuberculosis diagnosis, care for Sexually Transmitted Diseases, and Dental Care.
PHI data is also used in several other areas of HHD supporting the need to implement encryption software on all our staff devices that includes monitoring, management capabilities, and the ability to encrypt removable media such as flash drives. The requested WinMagic Endpoint Encryption SecureDoc Enterprise software, onsite installation and consulting services are necessary to support the security of data on all HHD computer devices.
M/WBE Participation:
M/WBE Zero-Percent Goal Documents Approved by the Office of Business Opportunity.
Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance. In this case, NWN Corporation provides health benefits to eligible employees in compliance with the City policy.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY2020 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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_______________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2020
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OUT YEARS
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TOTAL
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Houston Health Department
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$206,585.00
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$113,415.00
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$320,000.00
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