ORDINANCE approving and authorizing Professional Services Contract between the City of Houston and GCR, INC for an Incident Management System for the Houston Airport System; establishing a maximum contract amount - 3 Years with two one-year options - $534,407.00 - Enterprise Fund

 TAGGED BY COUNCIL MEMBER BOYKINS

 This was Item 28 on Agenda of March 20, 2019

Request for Proposal received March 27, 2018 for S33-T26470 - Approve an ordinance awarding a professional services contract to GCR, Inc. in the amount not to exceed $534,407.00 for an Incident Management System for the Houston Airport System.

Specific Explanation:
The Director of the Houston Airport System and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three-year professional services contract, with two one-year options to GCR, Inc. in the amount not to exceed $534,407.00 for an Incident Management System for the Houston Airport System.  The Director of the Houston Airport System and/or The Chief Procurement Officer may terminate this contract at any time upon thirty (30) days written notice to the contractor.

The scope of work requires the contractor to develop and implement a system that can provide (but not limited to) the following:

• A centralized dispatch tool in response to events occurring at Bush Intercontinental, Hobby and Ellington Field airports;

• Mobile capabilities, including ability to share images and videos, for purposes of communicating with field responders;

• Geographic interface for purposes of identifying locations and sharing incident or responder locations;

• An incident dashboard to view and track incidents at all three airports;

• Reporting, including the ability to generate ad hoc reports along with a mechanism for exporting incident metrics and details for further analysis.

The Request for Proposal (RFP) was advertised in accordance with the requirements of the State of Texas bid laws. As a result, proposals were received from: Application Software Technology, LLC (AST), GCR, Inc., Girikon, Veoci (Grey Wall Software), Precision Task Group, SAAB Sensis Corporation, Service9 Solutions, LLC., SoftHQ, Inc., UR International, Inc., Vertiba, LLC, and Virtual Intelligencek Providers, LLC (VIP). The evaluation committee consisted of members from the Houston Airport System and Houston Police Department.

The proposals were evaluated based upon the following criteria:

1. Responsiveness
2. Technical Competence
3. Price Proposal

GCR, Inc. received the highest overall score and is well qualified to provide the required services as outlined in the RFP.

M/WBE Subcontracting:
Zero-Percentage Goal document approved by the HAS Office of Business Opportunity.

Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, the contractor will provide health benefits to eligible employees in compliance with City policy.

Hire Houston First (HHF):
The proposed contract requires compliance with the City's 'Hire Houston First' ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, GCR, Inc. is not a designated HHF company, but they were the successful awardee without application of the HHF preference.       

Fiscal Note:
Funding for this item is included in the FY 2019 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.    

$534,407.00

HAS- Revenue Fund

Fund No.:  8001