Sole Source for S69-E28920 – Approve an ordinance authorizing a sole source contract between the City of Houston and OCHIN, Inc. in the maximum contract amount not to exceed $2,591,312.50 for maintenance, enhancements, and support for the Clinical Management Information System for the Houston Health Department.
SPECIFIC EXPLANATION:
The Director of the Houston Health Department and the Chief Procurement Officer recommend that City Council approve an ordinance authorizing a sole source contract for one year with four one-year options to OCHIN, Inc. in the maximum contract amount not to exceed $2,591,312.50 for maintenance, enhancements, and support for the Clinical Management Information System (CMIS) for the Houston Health Department. The Director of the Houston Health Department and/or the Chief Procurement Officer may terminate the contract at any time upon 30-days written notice to the contractor.
The purpose of the CMIS is to track patient medical records, health history, and health-related conditions. This is a proprietary system and no other vendor can provide the services requested. It is utilized by several bureaus within the Houston Health Department, including Health Clinics, Dental Clinics, and STD Clinics.
The scope of work requires the contractor to provide all supervision, labor, materials, supplies, tools, equipment, software, and incidentals necessary to maintain and support the CMIS that will interface with various HHD clinics/labs, as well as other public health agencies within the region.
M/WBE Participation:
Zero Percentage Goal document approved by the Office of Business Opportunity.
Pay or Play Program:
The proposed contract requires compliance with the City’s ‘Pay or Play’ Ordinance regarding health benefits for employees of City contractors. In this case, OCHIN, Inc. has selected to provide health benefits to eligible employees in compliance with City policy.
Hire Houston First
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Fiscal Note
Funding for this item was included in the FY2020 Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2020
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OUT YEARS
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TOTAL
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Houston Health Department
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$144,412.00
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$2,446,900.50
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$2,591,312.50
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