EPO-SPD-JSA-01102019-001 - Approve the issuance of an Emergency Purchase Order to Big Truck Rentals, LLC for the rental of five (5) solid waste trucks with the option to request additional vehicles as needed for a one (1) year term in an amount not to exceed $500,000.00 for the Solid Waste Management Department.
Specific Explanation:
The Director of the Solid Waste Management Department (SWMD) and the Chief Procurement Officer recommend that City Council approve the issuance of an Emergency Purchase Order to Big Truck Rental as necessary, for recycling collection services subject to approval and finalization by the City Legal Department of additional terms, scopes of work, or other contractual documents deemed necessary, for a one (1) year term in the amount not to exceed $500,000.00 for the Solid Waste Management Department. This agreement is needed to supplement the City's aging fleet and for the Solid Waste Department continue normal daily recycling collection services.
The EPO for Truck Rental immediately secures 5 rear loader vehicles for city use for at least the next 6 to 12 month period. The units will be staffed with city personnel and augment collections services for either Recycling or Yard Waste, depending on the needs. The maximum cost of the EPO is $500,000.
The Solid Waste Management Department is expected to receive 20 new automated collections vehicles by the end of February, another 12 in early summer, and 26 in August. The 69 vehicles approved by Council in early January is comprised of heavy trash, yard waste, and depository equipment is expected in late summer as well. Including the last order, the Solid Waste Management Department will have 152 pieces of equipment being replaced during FY19.
This recommendation was made pursuant to Chapter 252, Section 252.022 (a) (2) “a procurement necessary to preserve and protect the public health and safety of the municipality’s residents” of the Local Government Code for exempted procurements.
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Department
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FY2019
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FY2020
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Amount
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SWMD
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$186,500.00
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$313,500.00
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$500,000.00
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MWBE Participation:
OBO approves the waiver of an MWBE goal on this procurement because, as per Chapter 15 of the Code of Ordinances, a waiver is appropriate when a public or administrative emergency exists which requires the goods or services to be provided with unusual immediacy.
Hire Houston First:
The proposed contract requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case the procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Emergency Purchase Order for this purchase.
Fiscal Note: Funding for this item is not included in the FY2019 Adopted Budget. Therefore, a fiscal note is attached as stated in the Financial Policies.
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Estimated Fiscal Operating Impact
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Recurring or One-Time:
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Onetime
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Fund Name
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Current Fiscal Year
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Out Years
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Total
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General Fund-Solid Waste
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$186,500.00
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$313,500.00
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$500,000.00
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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