Request for Proposals received May 24, 2018 for S75-T26501 - Approve an ordinance awarding a Revenue Contract to LexisNexis Coplogic Solutions, Inc. for a Traffic Accident Reports Sales Website for the Houston Police Department.
Specific Explanation:
The Chief of the Houston Police Department and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three year revenue contract with two one-year options to renew to LexisNexis Coplogic Solutions, Inc. to design and support an Internet Traffic Accident Reports Website. The Chief of the Houston Police Department or the Chief Procurement Officer may terminate this contract at any time upon 30 days written notice to the contractor.
The Scope of Work requires the contractor to design, implement, and maintain an automated secure website on the Internet that will allow citizens, insurance companies, and other authorized individuals to obtain traffic accident reports quickly and conveniently via the Internet for a fixed fee. The website shall be accessible twenty-four hours per day, seven days per week.
This Request for Proposals (RFP) was advertised in accordance with the State of Texas bid laws and as a result, proposals were received from four firms: DLand Company, LexisNexis Coplogic Solutions, Inc., Lone Star Solutions Group, and UR International, Inc. The Evaluation Committee consisted of active City of Houston employees - voting members from the Houston Airport System, Administration and Regulatory Affairs Department, and the Houston Police Department. The evaluation was based upon the following criteria:
1. Responsiveness of Proposal
2. Technical Competence
3. Price
LexisNexis received the highest overall score and was deemed the best qualified to provide the required services as outlined in the RFP.
MWBE Participation:
The RFP was advertised with a 11% MWBE participation goal. A Pre-Award Good Faith Efforts submission by LexisNexis Coplogic Solutions, Inc. offered reasons why this requirement had no subcontracting opportunities. After a thorough review, the Office of Business Opportunity approved a 0% MWBE participation goal.
Pay or Play Program:
The proposed contract requires compliance with the City's Pay or Play ordinance regarding health benefits for employees of City contractors. In this case, the contractor provides health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City's Hire Houston First (HHF) ordinance that promotes opportunity for Houston businesses and supports job creation. In this case, the proposed contractor does not meet the requirements for HHF designation.
Fiscal Note:
Revenue for this item is included in the FY20 adopted budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
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ESTIMATED REVENUE
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DEPARTMENT
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FY2020
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OUT YEARS
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TOTAL
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Houston Police Department
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$184,000.00
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$2,200,000.00
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$2,384,000.00
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