RECOMMENDATION: Approve an Ordinance (i) authorizing a First Amendment to the task order contract for professional architectural services with English + Associates Architects, Inc. (English) and Prozign, Inc. (Prozign) to extend the renewal term; and (ii) amending Ordinance No. 2013-1201 (passed December 18, 2013) to increase the maximum contract amount to $2,500,000.
SPECIFIC EXPLANATION: On December 18, 2013, Ordinance No. 2013-1201, City Council approved a task order contract for professional architectural services with English and Prozign for a term of three years with two one-year renewal options and set a maximum contract amount of $1,500,000 for each contract. The contracts commenced on January 17, 2014 and will expire January 17, 2019. The General Services Department (GSD) recommends that City Council approve an Ordinance to renew the contracts for an additional one-year term until January 17, 2020. In July 2018, GSD advertised a new solicitation and this renewal will allow GSD to complete the selection process and present new task order contracts for professional architectural services to City Council for approval.
It is further recommended that the maximum contract amount of $1,500,000 be increased to $2,500,000 for each contract. It is expected that English and Prozign will deplete the $1,500,000 expenditure cap by the end of December 2018. The requested increase will allow English and Prozign to complete pending task orders which will exceed the current $1,500,000 maximum contract amount.
M/WBE PARTICIPATION: The original task order contracts with English and Prozign have an 8% M/WBE goal. To date, English has achieved 25.61% M/WBE participation and Prozign has achieved 8.31% M/WBE participation.
DIRECTOR’S SIGNATURE/DATE:
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C. J. Messiah, Jr.
General Services Department