ORDINANCE approving and authorizing Various Vendor Agreements for Aging and Caregiver Supportive Services between the City and 1) ALPHA EYECARE ASSOCIATES PLLC, 2) CHINESE COMMUNITY CENTER, INC, 3) DINSMORE MEDICAL SYSTEMS, LLC, 4) HEARING AID EXPRESS, INC, 5) HEIGHTS HEARING AIDS, LLC, 6) HOUSTON PRECISE DENTAL CARE, PLLC, 7) EVELYN RUBENSTEIN JEWISH COMMUNITY CENTER OF HOUSTON, TEXAS, 8) THE MONTROSE CENTER, 9) PERRYLEE HOME HEALTH CARE SERVICES, INC, 10) ENTRAMED, INC dba SENTIDO HEALTH, 11) BEACON HILL INVESTMENTS CORP., dba SYNERGY HOMECARE OF HOUSTON, 12) HASELDEN HOMECARE LLC, dba SYNERGY HOMECARE OF KATY, 13) MONARCH ENDEAVORS LLC dba SYNERGY OF NORTHWEST HOUSTON, 14) MOSHER INITIATIVES INC dba SYNERGY HOMECARE OF CONROE, 15) MPJ AUDIOLOGY CONSULTANT, L.L.C., 16) ALZHEIMER’S DISEASE AND RELATED DISORDERS ASSOCIATION, INC. dba ALZHEIMER’S ASSOCIATION, 17) MSB PERSONAL ASSISTANT SERVICES, LLC, dba AT YOUR SIDE HOME CARE, 18) BAKERRIPLEY, 19) HOME DELIVERY INCONTINENT SUPPLIES CO., INC, 20) INFOCUS HEALTH, LLC, 21) INTERFAITH CAREPARTNERS, INC, 22) MERC MEDICAL SUPPLY COMPANY, INC, 23) NGUYEN AND ASSOCIATES COUNSELING CENTER, LLC, 24) UNIVERSITY of TEXAS HEALTH SCIENCE CENTER AT HOUSTON, and 25) TEXAS SOUTHERN UNIVERSITY, respectively, for the HARRIS COUNTY AREA AGENCY ON AGING OF THE HOUSTON HEALTH DEPARTMENT; providing maximum contract amounts; providing for severability

Request for Qualifications received on June 28, 2018 for S72-Q26125: Approve an ordinance awarding twenty-five (25) professional services contracts to various contractors in the  amount  not to exceed $ 11,141,736.17 to provide aging and caregiver supportive services for older adults in Harris County for the Houston Health Department.

Specific Explanation:

The Director of Houston Health Department and the Chief Procurement Officer recommend that City Council approve an ordinance awarding twenty-five (25) professional services contracts to various contractors in the amount not to exceed $ 11,141,736.17 for three years with two one-year options for Aging and Caregiver Supportive Services for Older Adults to the Houston Health Department (HHD). The Director of HHD may terminate this Agreement at any time by giving 30 (thirty) days written notice to the contractor, with a copy of the notice to the Chief Procurement Officer.

There are five (5) distinct program service requirement options within this RFQ.  The scope of work requires the various contractors to provide the following program services:

Option 1: Support Services

Emergency Response

Evidence-Based Interventions

Legal Assistance (Representation)                                                    

Ombudsman Services

Residential Repair Services

Option 2: Family Caregiver Support Services

Caregiver Information Services

Caregiver Respite Care-In Home

Caregiver Respite Care-Institutional

Option 3: Health Promotion Services

 Dental Services

 Hearing Services

 Vision Services 

 Prescription Assistance        

 Medical Supply Provider

 Mental Health Provider

Option 4: In-home Services

Chore Maintenance

 Personal Assistance Visiting

 Option 5: Direct Purchase of Service Program

  Fiscal Agent

The Request for Qualifications (RFQ) was advertised in accordance with the requirements of the State of Texas bid laws and as a result, submission of qualifications were received from various Contractors.  The evaluation committee consisted of evaluators from Houston Health Department, Houston Public Works and Housing and Community Development.  The qualifications were evaluated based upon the following criteria:

1. Qualifications

2. Experience/Collaborative Initiatives

3. Proposed Program and Operational Design

4. Evaluation/Quality Management

    

The following Contractors received the highest overall scores after a comprehensive evaluation. The Evaluation Committee (EC) are confident that the Contractors are well qualified to perform the required services as outlined in the RFQ.

M/WBE Subcontracting:

M/WBE Zero Percentage Goal document approved by the office of Business Opportunity.

Pay or Play Program:

The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors.

In this case, 18 contractors has elected to pay into the Contractor Responsibility Fund and provide health benefits to eligible employees in compliance with City policy.

In this case, 6 contractors has elected to play and will provide health benefits to eligible employees in compliance with City policy.

Dinsmore Medical Systems LLC and Texas Southern University are exempt from the 'Pay or Play' program, documentation attached.

Hire Houston First:
The proposed procurement may be funded by a federal grant; therefore, exempt from “Hire Houston First” (HHF) ordinance that promotes economic opportunity for Houston Business and support job creation.

Fiscal Note:

No fiscal note is required on grant items

$9,860,511.02-  Federal State Local – Pass Through Fund (5030)

$1,281,225.15 -  State - Grant  Fund (5010)

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$11,141,736.17 - TOTAL