H28775 – Approve the sole source purchase from UR International, Inc. for software licenses, hosting, maintenance and support renewals for a 12-month period for the Houston Police Department in the total amount of $63,000.00.
Specific Explanation:
The Chief of the Houston Police Department and the Chief Procurement Officer recommend that City Council approve the sole source purchase in an amount not to exceed $63,000.00 for the purchase of Towed Vehicle Reporting Management System (TVRMS) software licenses, hosting, maintenance and support renewals for a 12-month period. Additionally, it is also recommended that authorization be given to issue purchase orders, as necessary, to UR International, Inc. for the Houston Police Department(HPD).
UR International, Inc. will provide one year of license access to the TVRMS application, software maintenance, which includes 100 hours of help desk support, one year of website hosting and break fixes for the software. The hosted website allows citizens to find their vehicle if it has been towed.
UR International, Inc. is the sole distributor of the software components associated with the TVRMS application and sole service provider for this technology.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (A) “a procurement of items that are available from only one source because of patents, copyrights, secrete processes, or natural monopolies” of the Texas Local Government Code for exempt procurements.
M/WBE Participation:
This Procurement is exempt from the M/WBE subcontracting goal participation as the total project expenditure does not exceed the City’s $100,000.00 threshold.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First ordinance. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Fiscal Note:
Funding for this item is included in the FY2019 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY2019
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OUT YEARS
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TOTAL
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Houston Police Department
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$63,000.00
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$0
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$63,000.00
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