H28788 – Approve the sole source purchase from Comprehensive Communication Services, LLC in the total amount of $66,968.46 for the purchase of hardware, software licenses and the installation of a radio over internet protocol (ROIP) system for the Mayor’s Office of Public Safety and Homeland Security.
SPECIFIC EXPLANATION:
The Director of the Mayor’s Office of Public Safety and Homeland Security and the Chief Procurement Officer recommend that City Council approve the sole source purchase in the amount not to exceed $66,968.46 for the purchase of hardware, Mutualink software licenses and the installation of a radio over internet protocol (ROIP) system. Additionally, it is also recommended that authorization be given to issue purchase orders, as necessary, to Comprehensive Communication Services, LLC for the Mayor’s Office of Public Safety and Homeland Security.
This purchase of hardware, Mutualink software and installation at the City of Houston’s Emergency Operation Center (EOC) located at 5320 N. Shepherd Dr. will provide a radio over internet protocol (ROIP) system that will enable the ability to provide radio communications between different agencies at any work station inside the EOC. This is the product and system that has been selected and is currently deployed by federal (DHS, FBI, FEMA and USCG), state (TX DPS) and other regional agencies within the Harris County area. Interoperable radio communications are critical during any type of emergency incident or large special event where multiple agencies/first responders, public and private agencies are required to respond.
Houston Information Technology Services radio shop researched and identified the ROIP system as an inexpensive solution for EOC. It was determined that this solution is significantly less expensive than providing mobile radios at every workstation with an estimated cost savings to be between $100,000 - $200,000 at installation and over the course of a mobile radio service life.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (A) of the Texas Local Government Code for exempt procurements.
M/WBE Participation:
This Procurement is exempt from the M/WBE subcontracting goal participation as the total project expenditure does not exceed the City’s $100,000.00 threshold.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First ordinance. Bids/proposals were not solicited because the department is utilizing a sole source for this purchase.
Fiscal Note:
No Fiscal Note is required on grant items.
|
_______________________________________
|
___________________________________
|
|
Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
|
Department Approval Authority
|
|
Estimated Spending Authority
|
|
DEPARTMENT
|
FY2019
|
OUT YEARS
|
TOTAL
|
|
Mayor’s Office of Public Safety and Homeland Security
|
$66,968.46
|
$0
|
$66,968.46
|