Sole Source for S76-E26635 - Approve an ordinance awarding a sole source contract to Infax, Inc. in the amount not to exceed $4,150,000.00 for the Infax WinFIDS Multi-User Flight Information Display System and the TRAX Smart Restroom Application for the Houston Airport System.
Specific Explanation:
The Director of the Houston Airport System and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a sole source three-year contract, with two one-year options to Infax, Inc. in the total amount not to exceed $4,150,000.00 for the Infax WinFIDS Multi-User Flight Information Display System and the TRAX Smart Restroom Application for the Houston Airport System.
The Scope of Work requires the contractor to provide maintenance and support for the WinFIDS Multi-User Flight Information Display System. Although the FIDS was deployed in 2005, the system still has useful life and Infax, Inc. continues to adhere to strict quality service levels and airport requirements. Houston Airport System currently employs six technicians that have several years of training and institutional knowledge required to ensure that the FIDS is 100% operational within both airports, at all times. In 2017, the current contract was amended to include the TRAX Smart Restroom Application that uses data driven analytics to assign custodial staff to clean the restrooms in IAH and HOU airports. The application has proven to be an enormous asset to Houston Airport System by improving the cleanliness of airport restrooms and increasing staffing efficiencies.
This contract is a sole source, as Infax, Inc. is the sole proprietary owner, developer, manufacturer, supplier, and distributor of the software which is associated with the technical support services used to manage, maintain, and/or repair the FIDS and TRAX Smart Restroom. Therefore, no third parties are permitted under any circumstance to offer software maintenance and support services of the TRAX application as provided by this contractor.
The recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (A) "a procurement of items that are available from only one source, including; items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies "of the Texas Local Government Code for exempted procurements.
MWBE Participation:
Zero Percent Goal document approved by HAS Office of Business Opportunity.
Pay or Play Program:
The proposed contract requires compliance with the City's Pay or Play ordinance regarding health benefits for employees of City contractors. In this case , the contractor provides health benefits to eligible employees in compliance with City policy.
Hire Houston First:
Hire Houston First does not apply to this procurement because it is for telecommunications and information services, which may not be subject to any local preference, per state law.
Fiscal Note:
Funding for this item is included in the FY2019 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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_______________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY19
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OUT YEARS
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TOTAL
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Houston Airport System
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$707,520.00
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$3,442,480.00
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$4,150,000.00
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