RECOMMENDATION:
Enact an ordinance amending Ordinance 2014-802 increasing the maximum contract amount with RS&H, Inc. not to exceed $11,000,000.00. Project No. 693; Contract No. 4600012892
SPECIFIC EXPLANATION:
On August 20, 2014, City Council approved the On Call Professional Environmental Services contract. The original appropriation was for $750,000.00 for year one, $800,000.00 for year two and $3,450,000.00 specified for the subsequent years.
RS&H, Inc. performed the following services as a result of the August 20, 2014 appropriation:
• Air quality assessment and permitting
• Water quality assessment and permitting
• Site assessment and remediation
• NEPA and general conformity review of capital development projects
• Regulatory negotiations
• Environmental management information systems
• Energy efficiency
• Training
• Sustainability planning and management
• Land use regulation compliance
• Aviation noise services
• Spill prevention
• Emergency response coordination, sampling, and oversight
• Environmental Design
• Environmental specifications for construction projects
• Litigation support
• Other miscellaneous environmental services
On December 14, 2016, City Council approved an additional appropriation of $5,000,000.00 and amended Ordinance 2014-802 to increase the maximum Contract amount to $10,000,000.00. This enabled the Houston Airport System to complete the necessary National Environmental Policy Act (NEPA) approvals for the Mickey Leland International Terminal (MLIT) at George Bush Intercontinental Airport/Houston (IAH), the Spaceport Phase 1 at Ellington Airport (EFD), other airport projects, and the North Hollow Noise Mitigation Program.
The following projects were supported by the On Call Professional Environmental Consulting Services Contract through the December 14, 2016 additional appropriation:
• East Aircraft Parking Hardstand Environmental Documentation
• MLIT Environmental Documentation
• Ellington Airport Spaceport Phase 1 Environmental Documentation
• Wetlands Delineation for the three airports
• Federal Fish and Wildlife Permit
• Fleet Vehicle Maintenance Building
• Tower Demolition at IAH
• IT Building Environmental Documentation
• Hobby Airport Upcoming Projects Environmental Documentation
• SIP Emissions Inventory/TCEQ AEI and MCECT
• FIS Expansion Environmental Documentation
• TWY NR Expansion
• Three Airports Materials Hazardous Assessment
• HOU Satellite Utilities Plant (SUP) Phase II
• Relocation of ROW
On July 31, 2018, a Contract extension letter was executed by the Airport Director extending the
contract term to August 25, 2019.
The term of this Contract expires August 25, 2019.
The sum of $1,000,000.00 will be allocated from the Airport System Revenue Fund (8001), thereby
increasing the Contract amount to $11,000,000.00.
The requested Council action will facilitate the execution of the following anticipated projects:
• MLIT Environmental Documentation
• Federal Fish and Wildlife Permit
• Fleet Maintenance Building Environmental Documentation
• IAH Tower Complex Demo Environmental Documentation
• IAH Stormwater Pollution Control System Environmental
• Spill Prevention Control Countermeasure (SPCC) Plans
• Storm Water Pollution Prevention Plans (SWPPP)
• Soil Mitigation
• Taxiways Upgrade for Heavy Aircraft Environmental Documentation
• CNG Station Environmental Documentation
• Wetland Permitting for the three airports
• North Hollow Sound Isolation Program Mitigation
• Archeological Survey for the Three Airports
• Maintenance Startup and Shutdown (MSS) Emission Evaluation
• State Implementation Plan (SIP) Emissions Inventory/TCEQ AEI and MCECT
• FIS Expansion Environmental Documentation
• TWY NR Expansion Environmental Documentation
• Hazard Materials Assessment for the three airports
The increase will allow HAS to address unforeseen expenses associated with Hurricane Harvey. Expenses that have resulted in the premature depletion of funds and the ability to meet the projects’ and regulatory timelines related to environmental mitigation that have been impacted.
Pay Or Play: The proposed contract requires compliance with the City’s “Pay or Play” ordinance. The contractor has and will exercise both the “Pay” and “Play” options in compliance with City policy.
DBE Participation: The Disadvantaged Business Enterprise (DBE) goal for this agreement is 30%. RS&H, Inc. is currently achieving 39.3% DBE participation. Based on the executed Letters of Authorization, it is expected that the final DBE participation will continue to surpass the 30% goal and will be met by the following certified firms:
FIRM Type of Work
KB Environmental Noise and air quality modeling and analysis
USA Shelco Inc. Engineering Services
Crouch Environmental Services, Inc. Water quality assessment and permitting
Quadrant Consultant Inc. Environmental Engineering & Natural Resources
B & A Laboratories, Inc. DBA Xenco . Environmental Services
Knudson LP Geographic information services
TGE Environmental Mitigation
HMMH Noise Testing
Due to the on-call nature of the work performed under this agreement, the amount of work required of the DBE firms listed is identified as the scopes of the projects evolve. The HAS Office of Business Opportunity has reviewed and approved this participation plan.
A portion of the spending may be eligible for reimbursement under either the FAA AIP or PFC programs.
Fiscal Note:
Funding for this item is included in the FY19 Adopted Budget. Therefore, no fiscal note is required as stated in the Financial Policies.
CIP Fiscal Note:
This Contract was executed with the express purpose of providing on-call professional environmental services for the Houston Airport System (HAS) and will be utilized in support of multiple, separate and distinct projects for which HAS will not procure the services of separate on-call environmental services firms or are only soliciting very early environmental preparation. At the time of the project procurement for a future given project, an operational expense impact analysis will be provided for that specific, individual project.
Director’s Signature:
__________________________ _______________________
Mario C. Diaz Andy Icken
Houston Airport System Chief Development Officer