The Housing and Community Development Department (HCDD) recommends Council approval of an ordinance awarding a contract to I&I Software Inc. (Contractor) in an amount not to exceed $1,640,000.00 to design, build, maintain and support an Information Management System (IMS) to manage and track all HCDD programs, including Community Development Block Grant-Disaster Recovery (CDBG-DR) funded programs.
Under the scope of this contract, the Contractor will provide Information Technology (IT) services to deploy and support the IMS, which will function as the system of record for all CDBG-DR programs immediately, with Entitlement programs added later through data migration. This contract has a three-year term with two one-year renewal options.
The IMS will be used by the City and its contractors and subcontractors to record all program information, perform financial grant management, drive work processes, track applicant progress, develop and provide milestone reporting, and satisfy all US Department of Housing and Urban Development (HUD), Texas General Land Office (GLO), and City requirements for the programs.
The IMS will be based on the Microsoft Dynamics system, and the Contractor will work with the City of Houston Information Technology Services (HITS) Department to deploy the IMS and provide support. During the initial term of the contract, the City may request additional support and customization including: data analysis and reporting support, development, technical support and additional features/software options.
This contract has been issued in accordance with City’s purchase of products and services from the Contractor under the Contractor’s General Services Administration (GSA) Contract #GS-35F-128CA for General Purpose Commercial Information Technology Equipment, Software, and Services and all amendments of exhibits thereto as offered by the GSA with a December 24, 2014 effective date.
Minority/Woman-owned Business Enterprise (MWBE) goals for this contract are 24% for professional services.
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SUBCONTRACTOR
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TYPE OF WORK
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AMOUNT
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%
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MPACT
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IT Services
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$ 393,600.00
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24
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TIRZ will act as the bridge funding until the CDBG-DR funding for Hurricane Harvey arrives and GLO approves the use of funds for this activity. It is expected that TIRZ funds will be reimbursed with the exception of the portion that GLO may deem duplicative of the GLO system, which may range from $100,000.00 to $250,000.00.
Hire Houston First does not apply to this expenditure, because it involves the use of federal funds and is subject to specific procurement rules of the federal government.
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, the department has requested a waiver because the contract is strictly for license and support services. The Office of Business Opportunity has approved the request.
Funding for this item is included in the FY2019 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
The Housing and Community Affairs Committee reviewed this item on September 18, 2018.
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Tom McCasland, Director Jerry Adams, Chief Procurement Officer