Item Coversheet

CITY OF HOUSTON - CITY COUNCIL

Meeting Date: 10/9/2018
ALL
Item Creation Date: 4/11/2018

L26362 - Commercial Meter Replacement Srvcs - ACCURATE METER

Agenda Item#: 34.


 
                               
Summary:

ORDINANCE authorizing the appropriation of $2,997,500.00 out of Water & Sewer System Consolidated Construction Fund and awarding contract to ACCURATE METER & BACKFLOW LLC. for Commercial Meter Replacement Services for Houston Public Works; providing a maximum contract amount - 3 Years with two one-year options - $62,500.00 Enterprise Fund for a total of $3,060,000.00

TAGGED BY COUNCIL MEMBER EDWARDS

This was Item 21 on Agenda of October 3, 2018

Background:

Formal bids received November 30, 2017 for S75-L26362 – Approve an ordinance authorizing the appropriation of $2,997,500.00 out of the Water and Sewer System Consolidated Construction Fund (8500) and awarding  a contract to Accurate Meter & Backflow LLC. in the amount not to exceed $3,060,000.00 for commercial meter replacement services for Houston Public Works.

  

Specific Explanation

The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approve an ordinance authorizing the appropriation of $2,997,500.00 out of the Water and Sewer System Consolidated Construction Fund (8500) and awarding a three-year contract, with two one-year options to Accurate Meter & Backflow LLC. on its low bid meeting specifications in an amount not to exceed $3,060,000.00 for commercial meter replacement services for Houston Public Works.

 

This project was advertised in accordance with the requirements of the State of Texas, and the bids were received as outlined below:

 

Company                                                                                                                   Total Amount

1. Accurate Meter & Backflow, LLC                                                               $3,060,000.00

2. Vanguard Utility Service Inc.                                                                         $2,358,508.16 (Did not meet specifications)

3. Yes America Now, Inc.                                                                                  $4,994,300.00

4. Gowan, Inc.                                                                                                   $6,893,783.00

 

The scope of work requires the contractor furnish all tools, supplies, fuel, transportation, equipment, labor, training and supervision necessary to provide on-demand meter and meter assembly change outs to the water system. The City of Houston has identified approximately 1600 site locations for the contractor to perform on-demand meter and meter assembly change outs. 

 

M/WBE Participation

This invitation to bid was issued as a goal-oriented contract with an 11% M/WBE participation level. Accurate Meter & Backflow, LLC has designated the below-named company as its certified M/WBE subcontractor.

 

Subcontractor

TYPE OF WORK

AMOUNT

%

Fleet Card Inc.                                  Oil and Fuel Supply                     $336,600.00       11%

 

Pay or Play Program

The proposed contract requires compliance with the City’s “Pay or Play” ordinance regarding health benefits to eligible employees in compliance with City policies. In this case, this contractor provides health benefits to eligible employees in compliance with City policy.

 

Hire Houston First:

The proposed contract requires compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston business and supports job creation. In this case, Accurate Meter & Backflow LLC. does meet the requirements for HHF designation. 

 

Fiscal Notes

Funding for this item is included in the FY2019 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy.

 

 

_______________________________________

___________________________________

Jerry Adams, Chief Procurement Officer

Finance/Strategic Procurement Division

Department Approval Authority

 

  

Estimated Spending Authority

DEPARTMENT

FY2019

OUT YEARS

TOTAL

Houston Public Works

$3,013,500.00

$46,500.00

$3,060,000.00

Prior Council Action:
Amount and Source of Funding:

$2,997,500.00 - Water & Sewer System Consolidated Construction Fund (8500)

$     62,500.00 - Combined Utility System General Fund (8305)

$3,060,000.00 - Total

Contact Information:

 

 

NAME:

 

DEPARTMENT/

DIVISION

 

 

PHONE

Richard Morris, Division Manager

FIN/SPD

(832) 393-8736

Kristen Elliott, Procurement Specialist

FIN/SPD

(832) 393-9131

John Petrie, Assistant Director

HPW

(832) 395-3754

 

 

 

 

ATTACHMENTS:
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