Formal bids received September 13, 2018 for S78-N26630. Approve an award for removal, dispose, furnish, install (direct mount) and calibrate electric actuators for the total amount not to exceed $416,570.45 for the Houston Public Works.
Specific Explanation:
The Director of the Houston Public Works and the Chief Procurement Officer recommend that City Council approve an award to ProTech, LLC in the total amount not to exceed $416,570.45 for removal, dispose, furnish, install (direct mount) and calibrate electric actuators for Houston Public Works and that authorization be given to issue a one-time purchase order.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Three (3) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and three (3) bids were received as detailed below.
COMPANY TOTAL AMOUNT
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ProTech Group, LLC $416,570.45
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Wingo Service Co $514,799.78
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Industrial TX Corp $745,500.00
The main purpose of these electric actuators is to control wastewater flow through its processing in the treatment plant. In combination, they control flow through reactors during normal flow, redirect flow through the feed-forward or bypass paths during heavy rainfall events, and control flow through the thickeners.
The scope of work requires the supplier to remove, dispose, furnish, install and calibrate twenty-seven (27) electric actuators for the Houston Public Works, Public Utilities Division, Chocolate Bayou Waste Water Treatment Plant (WWTP) and Southwest Waste Water Treatment Plant (WWTP).
Currently, the existing electric actuators are out of service, inoperable and without spares in inventory. Furthermore, the existing actuators are over 30 years old and the cost to repair is estimated to exceed 70% of the cost to replace, and therefore deemed to be beyond economic repair. The main uses of replacing the electric actuators are to provide both operational reliability and efficiency for the water treatment process.
The supplier provides a 12 month manufacturer's warranty on all labor, materials and workmanship and the supplier shall have two hundred (200) calendar days to complete the work on this project upon receipt of the notice to proceed.
M/WBE Subcontracting:
This ITB was issued with an 11% goal for M/WBE participation. ProTech Group, LLC has designated the below-named company as its certified M/WBE subcontractor.
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SUBCONTRACTOR
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TYPE OF WORK
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AMOUNT
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%
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Sterling Electrical Services
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electrical services
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$45,822.75
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11%
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Pay or Play:
The proposed award requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the contractor provides health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed awards require compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, ProTech Group, LLC is a designed HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2019 Adopted Budget. Therefore, no Fiscal note is required as stated in the Financial Policies.
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2019
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OUT YEARS
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TOTAL
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Houston Public Works
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$416,570.45
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$0.00
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$416,570.45
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