Formal Bids Received September 13, 2018 for S21-S26464 - Approve an award to Buckeye Cleaning Center-Houston in the amount not to exceed $726,000.00 for industrial cleaning products and supplies for various departments.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve an award to Buckeye Cleaning Center-Houston on its low bid meeting specifications in the amount not to exceed $726,000.00 for industrial cleaning products and supplies for various departments and that authorization be given to make purchases, as needed, for a 36-month period, with two one-year options. This award consists of a price list for various industrial cleaning products and supplies; which includes but is not limited to, floor finishers and strippers, disinfectant cleaners, glass cleaners, rug and carpet spot cleaners, floor buffers, and scrubbers. Additionally, at no charge this award includes pre-existing wall mounted and free-standing rack chemical proportioning systems which dilute, measure, and dispense concentrated cleaning products directly into cleaning equipment to be used by the Fire and General Services Departments for the maintenance of municipal buildings and fire stations located throughout the City.
This is a price list solicitation. The best discount which determine the low bid for a price list is the best bid received for quantities of high-use items selected as sample pricing items, based on the current needs of the Departments. The bid total for sample pricing items does not represent the total amount to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Twenty-eight (28) prospective bidders downloaded the solicitation document from SPD's e-bidding website and five (5) bids were received as outlined below:
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Company
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Sample Pricing Total
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1.
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MSC Industrial Supply
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$ 32.13
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(Partial Bid/Did Not Meet Specifications)
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2.
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State Chemical Manufacturing
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$ 363.57
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(Partial Bid/Did Not Meet Specifications)
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3.
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Kinetic Motorwerks, LLC
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$ 509.86
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(Partial Bid/Did Not Meet Specifications)
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4.
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High Point Sanitary Solutions
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$ 531.91
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(Did Not Meet Specifications)
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5.
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Buckeye Cleaning Center-Houston
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$ 943.37
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MWBE Participation:
This bid was issued with an 11% MWBE goal. Buckeye Cleaning Center-Houston has designated the below-named company as its certified MWBE subcontractor.
Company Type of Work Dollar Amount
Kleen Supply Co. Provide Industrial Products $79,860.00
The Office of Business Opportunity will monitor this award.
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Buckeye Cleaning Center-Houston does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY19 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Department Approval Authority Finance/Strategic Procurement Division
Estimated Spending Authority
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Department
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FY19
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Out Years
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Total
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General Services
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$ 80,000.00
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$320,000.00
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$400,000.00
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Fire
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$ 40,916.25
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$285,083.75
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$326,000.00
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Total Amount
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$120,916.25
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$605,083.75
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$726,000.00
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