Formal Bids Received January 25, 2018 for S23-Q26450 - Approve an ordinance awarding a contract to FAS Industries, LLC, in the total amount not to exceed $1,000,000.00 for weed mowing and debris removal services for the Department of Neighborhoods.
Specific Explanation
The Director of the Department of Neighborhoods and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three-year contract with two one-year options to FAS Industries, LLC, in the total amount not to exceed $1,000,000.00 for weed mowing and debris removal services for Department of Neighborhoods (DON).
The scope of work requires the contractor to furnish all labor, materials, supplies, equipment, transportation and supervision necessary to mow grass, weeds, and underbrush. The contractor will also be required to remove all trash, debris, rubbish and municipal solid and special wastes, including bottles, cans, paper, tires, discarded appliances etc.
The Request for Qualifications (RFQ) was advertised in accordance with the requirements of the State of Texas bid laws. One hundred and twenty-four proposers downloaded the solicitation document from SPD’s e-bidding website and as a result, qualification proposals were received from Cornerstone Maintenance and Landscaping, LLC, Jefferson Mowing, LLC, FAS Industries, LLC, THR Enterprises, Inc. and Juarez Mowing. The evaluation committee consisted of three evaluators from DON. The RFQ’s were evaluated based upon the following criteria.
· Experience of Firm
· Licensed & Technical Competence
· Qualifications & Demonstrated Experience
· Evidence of Equipment
M/WDBE Subcontracting:
The Request for Qualification was issued as a goal-oriented contract with a 20 % M/WBE participation level. FAS Industries, LLC has designated the below-named company as its certified M/WBE subcontractor.
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SUBCONTRACTOR
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TYPE OF WORK
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AMOUNT
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%
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Jefferson Mowing, LLC
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mowing
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$200,000.00
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20%
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Pay or Play Program:
The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, FAS Industries, LLC will pay into the contractor Responsibility Fund for their employees in compliance with City Policy.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses and support job creation. In this case, FAS Industries, LLC is a designated HHF company.
Fiscal Note:
Funding for this item is included in the FY2019 Adopted Budget. Therefore no Fiscal Note is required in the Financial Policies.
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2019
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OUT YEARS
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TOTAL
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Department of Neighborhoods
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$184,981.55
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$815,018.45
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$1,000,000.00
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