Formal Bids Received May 3, 2018 for S40-S26328 - Approve various awards, as shown below, in the amount not to exceed $2,370,872.63 for sweeper miscellaneous replacement parts and repair services.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve various awards, as shown below, for the purchase of sweeper miscellaneous replacement parts and repair services in the amount not to exceed $2,370,872.63 for the Fleet Management Department (FMD) and that authorization be given to make purchases, as needed, for a thirty-six month term with two one-year options. This award consists of price lists for various sweeper replacement parts. These materials will be used by the FMD to repair and maintain sweeper equipment citywide. This award also includes a $473,012.15 labor component for the repair of equipment that cannot be performed by City maintenance personnel.
These are price list and line item awards. Relative to the price list, the best discount which determines the low bid for a price list is the best bid received for quantities of high-use items selected as sample pricing items based on the current needs of the department. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the State of Texas bid laws. Ten prospective bidders downloaded the solicitation document from SPD's e-bidding website, and four bids were received as outlined below.
Texan Waste Equipment, Inc. dba Heil of Texas: Award on its low overall bid for Group 1 (Elgin parts price list; which includes but is not limited to broom refills, drive chains, and dirt shoe runners), Group 3 (Schwarze parts price list; which includes but is not limited to brooms, blower fans, and hoses), Group 5 (Tennant parts price list; which includes but is not limited to springs, blades, and brushes) and Groups 1A, 3A, 4A and 5A (labor components) in the amount not to exceed $2,105,858.05.
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Company
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Sample Pricing & Line Item Totals
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1.
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Alamo Group (VA) dba Old Dominion Brush Co., Inc.
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$ 583.05
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(Partial Bid/Higher Unit Price)
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2.
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Kinloch Equipment & Supply Company
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$ 434,586.89
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(Partial Bid/Higher Unit Price)
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3.
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Texan Waste Equipment, Inc. dba Heil of Texas
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$ 477,562.98
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Alamo Group (VA) dba Old Dominion Brush Co., Inc.: Award on its low bid for Group 2 (TYMCO parts price list which; includes but is not limited to brooms, actuators, and hoses), and Group 4 (Johnston parts price list which; includes but is not limited to brooms, bearings, and shock absorbers) in the amount not to exceed $265,014.58.
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Company
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Sample Pricing
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1.
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Kinloch Equipment & Supply Company
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$ 1,167.30
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(Partial Bid/Higher Unit Price)
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2.
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Industrial Disposal Supply
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$ 1,819.45
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(Partial Bid/Higher Unit Price)
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3
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Alamo Group (VA) dba Old Dominion Brush Co., Inc.
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$ 1,987.00
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4.
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Texan Waste Equipment, Inc. dba Heil of Texas
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$ 2,982.44
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Group 2A is not being awarded.
This item will replace Emergency Purchase Order Item No. 7, approved by Council Motion No. 2016-0348, passed July 13, 2016.
M/WBE Subcontracting:
This bid was issued with a 2.40% goal for M/WBE participation.
Texan Waste Equipment, Inc. dba Heil of Texas has designated the below-named company as its certified M/WBE subcontractor.
Company Type of Work Dollar Amount
Labs Industrial Hose Supply Co. Supply Industrial Hoses $50,540.59
Alamo Group (VA) dba Old Dominion Brush Co., Inc. submitted a Good Faith Effort request to the Office of Business Opportunity which was approved. Therefore, they will not be required to meet the 2.40% goal.
The Office of Business Opportunity will monitor this award.
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Texan Waste Equipment Inc. dba Heil of Texas is a designated HHF company, but they were the successful awardee without application of the HHF preference. Alamo Group (VA) dba Old Dominion Brush Co., Inc. does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY19 Adopted Budget. Therefore, no fiscal note is required as stated in the Financial Policies.
________________________________________ _____________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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Department
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FY19
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Out Years
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Total
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Fleet Management
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$ 296,363.93
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$ 2,074,508.70
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$ 2,370,872.63
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