SHI GOVERNMENT SOLUTIONS for approval of spending authority in an amount not to exceed $2,310,034.66 for purchase of Proofpoint Enterprise Protection Support and Services through the Texas Department of Information Resources for Houston Information Technology Services - Central Service Revolving Fund

S17-H28764 - Approve spending authority in an amount not to exceed $2,310,034.66 for the purchase of Proofpoint Enterprise Protection Support and Services through the Texas Department of Information Resources (DIR) for Houston Information Technology Services.

Specific Explanation

The Chief Information Officer and the Chief Procurement Officer recommend that City Council approve spending authority in an amount not to exceed $2,310,034.66 for the purchase of Proofpoint Enterprise Protection Support and Services through the Texas Department of Information Resources (DIR) for Houston Information Technology Services.  Additionally, it is also recommended that authorization be given to issue purchase orders, as necessary, to the DIR Go-Direct vendor SHI Government Solutions. The requested spending authority is expected to sustain the department for a term of 60 months.

Proofpoint provides the ability to support various City departments in necessary legal holds and Texas Public Information Act (TPIA) requests faster and more efficiently via e-mail archival, encryption, and data collection.  Proofpoint also provides the ability to import and store extracted data from archival tapes.  The City of Houston currently processes millions of e-mails from the internet daily and has utilized this tool for the past five years.

• Proofpoint Archive is used to capture email communications and automate the enforcement of City retention policies.

• Proofpoint eDiscovery is used to find and preserve critical information related to litigation, investigations and public information request.  Once identified, data can then be exported and delivered to requesting party.

M/WBE Participation:

M/WBE Zero Percentage Goal document approved by the Office of Business of Opportunity.

Hire Houston First:

This procurement is exempt from the City’s Hire Houston First Ordinance.  Bids/proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.

Fiscal Note:

Funding for this item is included in the FY2019 Adopted Budget.  Therefore, no Fiscal Note is required as stated in the Financial Policies.

This item was presented to the TTI Committee on September 17, 2018.

$2,310,034.66

Central Service Revolving Fund

Fund No.: 1002