RECOMMENDATION: Appropriate funds for the TOC/JOC Contracting Program for FY2019.
SPECIFIC EXPLANATION: The General Services Department (GSD) utilizes task order and job order contracts to facilitate minor architectural and engineering design services, mechanical, electrical and plumbing services, roof consulting services, construction, repairs, rehabilitations, or alterations of facilities for its client departments. Having these contracts in place allows the City to expedite smaller facility construction projects and can help the City respond quickly to emergency situations. Funds are allocated to design task order contracts or construction job order contracts as work orders are issued. Accordingly, GSD recommends that City Council appropriate $12,606,000.00 to the TOC/JOC Contracting Program for professional and construction services for General Government, Police, Health, Fire, Library and Parks Departments for FY 2019.
BACKGROUND: The TOC/JOC Program is funded through supplemental allocations from various departmental budgets or appropriations from various bond funds, up to the maximum contract amount, as departments identify projects and specific funding for each project. Fees for each TOC project is negotiated based upon the size and complexity of the tasks involved. JOC work orders are issued and approved in accordance with pre-described and pre-priced tasks as established by the R.S. Means Facilities Construction Cost Data book.
PROJECT LOCATIONS: Citywide.
PROJECT DESCRIPTION: See attached list.
PREVIOUS HISTORY AND PROJECT SCOPE:
TOC CONTRACTORS: Currently, GSD utilizes nine TOC contractors: Building Envelope Consultants, LLC (BEC); Collaborate Arch, LLC (Collaborate); English & Associates Architects, Inc. (English); Prozign, Inc. (Prozign); CSF Consulting, L.P. (CSF); Jaymark Engineering Corporation (Jaymark); Walter P. Moore and Associates, Inc. (WPM); Hunt & Hunt Engineering Corporation (Hunt&Hunt); and Infrastructure Associates, Inc. (Infrastructure).
On December 4, 2013, Ordinance No. 2013-1093, Council approved a professional roofing consultant services task order contract with BEC and ZeroSix, for a term of three years with two one-year renewal options. Each contract has a maximum contract amount of $1,500,000. As per the request of ZeroSix, their contract was not renewed after the first-year term. On December 18, 2013, Ordinance No. 2013-1201, Council approved an architectural services task order contract with Collaborate, English, and Prozign, for a term of three years with two one-year renewal options. Each contract has a maximum contract amount of $1,500,000 except for Collaborate, which is set at $2,000,000, and was authorized by Council on September 23, 2015, by Ordinance No. 2015-0901, and BEC, which is set at $2,000,000, and was authorized by Council on March 22, 2017, by Ordinance No. 2017-0207. On April 6, 2016, Ordinance No. 2016-0264, Council approved a professional engineering services task order contract with CSF, Jaymark, WPM, Hunt & Hunt, and Infrastructure, for a term of three years with two one-year renewal options. Each contract has a maximum contract amount of $1,000,000.
JOC CONTRACTORS: Currently, GSD utilizes four JOC contractors. On June 17, 2015, Ordinance No. 2015-0610, Council awarded a job order contract to Jamail & Smith Construction, LP (Jamail); Kellogg Brown & Root LLC (KBR); Horizon International Group (Horizon); and P^2MG, LLC (P2MG) for a term of two-years with three one-year renewal options. Each contract has a maximum contract amount of $10,000,000 except for Horizon and KBR, which are set at $12,500,000, and were authorized by Council on May 3, 2017 by Ordinance No. 2017-310, and on July 25, 2018 by Ordinance 2018-581, respectively.
M/WBE/SBE PARTICIPATION:
TOC CONTRACTORS: A 5.0% M/WBE goal has been established for BEC. Currently, BEC has achieved 16.33% participation.
An 8.0% M/WBE goal has been established for Collaborate; English; Prozign; CSF; Jaymark; WPM; Hunt&Hunt; and Infrastructure contracts. To date, Collaborate has achieved 40.13% participation; English has achieved 25.95% participation; Prozign has achieved 8.66% participation; CSF has achieved 26.04% participation; Jaymark has achieved 20.63% participation; Hunt&Hunt has achieved 30.52% participation; WPM has achieved 8.41% participation; and Infrastructure has achieved 4.54% participation. Infrastructure has made a good faith effort to meet the M/WBE goal and has projects underway that are utilizing the services of its M/WBE firms. With this plan, it is anticipated that Infrastructure will achieve the goal by the completion of the contract.
JOC CONTRACTORS: A 20% M/WBE/SBE goal has been established for each JOC contract. To date, Jamail has achieved 25.51% participation; KBR has achieved 33.44% participation; Horizon has achieved 26.04% participation; and P2MG has achieved 26.42% participation.
CIP FISCAL NOTE: No significant Fiscal Operating Impact is anticipated for these projects.
Capital Project Information: See each attached Form A for a breakdown of capital costs.
WBS Nos: D-160003-0001-4-01; G-000181-0001-4-01; G-000188-0001-4-01;G-000128-0001-4-01; G-000186-0001-4-01;
G-000190-0001-4-01; G-000164-0001-4-01;G-000176-0001-4-01; H-000086-0001-4-01; C-000220-0001-4-01;
C-000217-0001-4-01; F-000742-0001-4-01; F-000514-0001-4-01; F-000713-0001-4-01; F-000708-0001-4-01;
F-000710-0001-4-01; F-000703-0001-4-01; D-000116-0001-4-01; G-000192-0001-4-01; D-000101-0001-4-01; E-000207-0002-4-01
DIRECTOR’S SIGNATURE/DATE:
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C. J. Messiah, Jr. Stephen L. Williams, M.Ed., MPA
General Services Department Houston Health Department
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Samuel Peña, Chief Art Acevedo, Chief of Police
Houston Fire Department Houston Police Department
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Stephen Wright Rhea Brown Lawson, Ph.D.
Houston Parks and Recreation Department Houston Public Library