Formal Bids Received May 10, 2018 for S35-S26246 - Approve an award to Safety RX Services & Supply Corp. in the amount not to exceed $361,689.25 for prescription safety glasses for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approve an award to Safety RX Services & Supply Corp. in the amount not to exceed $361,689.25 for prescription safety glasses for Houston Public Works (HPW). It is further requested that authorization be given to make purchases, as needed, for a thirty-six month term with two (2) one (1) year options. This award is for various types of prescription safety glasses. These glasses will be provided to field personnel to protect their eyes when working in hazardous areas citywide.
This is a price list and line item award. Relative to the price list, the best discount which determines the low bid for a price list is the best bid received for quantities of high-use items selected as sample pricing items based on the current needs of the department. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Nine prospective bidders downloaded the solicitation document from SPD's e-bidding website, and two bids were received as itemizes below:
Safety RX Services & Supply Corp.: Award on its low bid meeting specifications for Group I (Hilco catalog price list; which includes but is not limited to, plastic frame side shields and plastic integrated side shields), Group II (Uvex Honeywell price list; which includes but is not limited to, safety frame nylon side shields and safety frame nylon integrated side shields), Group III (Titmus frames price list or equal; which includes but is not limited to, plastic frames, metal frames, side shields and lenses), Group IV Line Item Nos. 1 thru 4 (single lenses, bi-focal lenses, tri-focal lenses and progressive lenses), Group V, Item Nos. 1 thru 5 (high impact single lenses, high impact bi-focal lenses, high impact tri-focal lenses, high impact progressive lenses and high impact transition lenses) and Group VI, Line Item No.1 (coatings) in the amount not to exceed $361,689.25.
Company Sample Pricing & Line Items Totals
1. Safety RX Services & Supply Corp. $117,870.18
2. Alpha Eyecare Associates, PLLC $468,557.82
M/WBE:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
This proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Safety RX Services & Supply Corp. does not meet the requirements for Hire Houston First designation; no Hire Houston Firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY19 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer
Department Approval Authority
Finance/Strategic Procurement Division
Estimated Spending Authority:
DEPARTMENT
FY19
OUT YEARS
TOTAL
Houston Public Works
$35,180.00
$326,509.25
$361,689.25