Sole Bid Received December 21, 2017 for S40-S26319 - Approve an award to Doggett Heavy Machinery Services, LLC in the amount not to exceed $1,799,135.48 for John Deere construction equipment replacement parts and repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to Doggett Heavy Machinery Services, LLC on its sole bid in the amount not to exceed $1,799,135.48 for John Deere construction equipment replacement parts and repair services for the Fleet Management Department (FMD). It is further requested that authorization be given to make purchases, as needed, for a thirty-six month term with two one-year options. This award is for John Deere construction equipment replacement parts and repair services, which include but are not limited to: hydraulic cylinder kits, pin locks, seals, seal kits, and hydraulic pumps. This award also includes a $446,807.48 labor component for the repair of equipment that cannot be performed by City personnel.
This project was advertised in accordance with the State of Texas bid laws. One prospective bidder downloaded the solicitation document from SPD's e-bidding website, and one bid was received. Doggett Heavy Machinery Services, LLC is the sole John Deere construction equipment dealer for the Houston region.
M/WBE:
This bid was issued with an 11% goal for M/WBE participation. Doggett Heavy Machinery Services, LLC submitted Good Faith Efforts requests to the Office of Business Opportunity which were approved. Therefore, they will not be required to meet the 11% goal.
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Doggett Heavy Machinery Services, LLC is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2019 Adopted Budget. Therefore, no fiscal note is required as stated in the Financial Policies.
_____________________________________ ______________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
| EstimatedSpending Authority |
| Department |
FY19 |
Out Years |
Total |
| Fleet Management |
$269,870.34 |
$1,529,265.14 |
$1,799,135.48 |