Formal Bids Received on July 12, 2018 for S40-S26491 - Approve an award to IEH Auto Parts LLC dba Auto Plus Auto Parts in the amount not to exceed $32,000,000.00 for automotive, light, medium and heavy-duty aftermarket replacement parts for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to IEH Auto Parts LLC dba Auto Plus Auto Parts in the amount not to exceed $32,000,000.00 for automotive, light, medium and heavy-duty aftermarket replacement parts for the Fleet Management Department (FMD). It is further requested that authorization be given to make purchases, as needed, for a thirty-six month term with two (2) one (1) year options. This award consists of a price list for various automotive, light, medium and heavy-duty aftermarket parts. These materials will be used by the FMD to repair and maintain City vehicles and equipment citywide.
This is a price list award. The best discount which determines the low bid for a price list is the best bid received for quantities of high-use items selected as sample pricing items based on the current needs of the department. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this award recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
The project was advertised in accordance with the requirements of the State of Texas bid laws. Eight prospective bidders downloaded the solicitation document from SPD's e-bidding website, and four bids were received as itemized below.
IEH Auto Parts LLC dba Auto Plus Auto Parts: Award on its low complete bid for Groups 1 - 20 (automotive, light, medium and heavy-duty aftermarket replacement parts price list; which includes but is not limited to air conditioner parts, filters, brake parts, belts and hoses, wiper blades, batteries, shocks, struts, and switches) in the amount not to exceed $32,000,000.00.
Company Sample Pricing Total
1. Kyrish Truck Center of Houston $ 394.22 (Partial Bid/Higher Unit Price)
2. Arnold Oil Co. of Austin dba A-Line Auto Parts $ 5,447.83 (Partial Bid/Higher Unit Price)
3. XL Parts, LLC $ 6,154.71 (Partial Bid/Higher Unit Price)
4. IEH Auto Parts LLC dba Auto Plus Auto Parts $10,928.66
M/WBE:
Zero-percentage goal document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, IEH Auto Parts LLC dba Auto Plus Auto Parts does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY19 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
________________________________________ ____________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance, Strategic Procurement Division
| Estimated Spending Authority |
| Department |
FY 19 |
Out Years |
Total |
| Fleet Management |
$5,333,333.33 |
$26,666,666.67 |
$32,000,000.00 |