S78-H27687.A4 – Approve an ordinance amending ordinance no. 2012-0897 (Passed by City Council on October 10, 2012) to increase the maximum contract amount from $3,255,000.00 to $3,555,000.00 for an Interlocal Agreement between the City of Houston and Harris County, Texas for the cost of operation and maintenance of the Joint Radio Maintenance Facility for Houston Information Technology Services.
Specific Explanation:
The Chief Information Officer and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from $3,255,000.00 to $3,555,000.00 to allow the City to pay for 50% of the cost of operation and maintenance of the Join Radio Maintenance Facility through an Interlocal Agreement (ILA) between the City of Houston and Harris County, Texas for Houston Information Technology Services (HITS).
The ILA (OA 4600011832) was originally awarded by City Council on October 10, 2012, per Ordinance No. 2012-0897, the City of Houston and Harris County entered into an ILA to co-locate each parties radio shop equipment and personnel in a facility located at 2318 Greens road. The agreement includes the acquisition of land, construction of the facility, operation, and maintenance responsibilities of the joint facility. Both City and Harris County own 50% of the land and the improvements. The facility houses a Network Operations Center as well as repair and maintenance for all Harris County and City of Houston public safety and general government radios. Subsequent to City Council’s approval of the Ordinance to initiate the contract, Ordinances have been approved as follows:1) October 9, 2013, per Ordinance No. 2013-0896, City Council approved a first amendment to amend certain terms of the agreement and to increase the maximum contract amount to $3,205,000.00 2) April 1, 2015, per Ordinance No. 2015-0276, City Council approved a second amendment to amend the Agreement to clarify insurance terms, 3) May 25, 2016, per Ordinance No. 2016-0378, City Council approved a third amendment to amend the agreement to add provisions and guidelines for shared services and to increase the maximum contract amount to $3,255,000.00 to pay for the cost of operation and maintenance of the Joint Radio Maintenance Facility.
This recommendation is made pursuant to Chapter 791 of the Texas Local Government Code, entitled the Interlocal Cooperation Act for exempt procurement.
MWBE Subcontracting:
This procurement is exempt from M/WBE subcontracting because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this procurement.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/Proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this procurement.
Fiscal Note:
Funding for this item is included in the FY2019 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2019
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OUT YEARS
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TOTAL
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Houston Information Technology Services
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$50,000.00
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$250,000.00
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$300,000.00
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