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CITY OF HOUSTON - CITY COUNCIL
Meeting Date: 9/5/2018
ALL
Item Creation Date: 7/26/2018
S26326 - Automotive Lubricants - MOTION
Agenda Item#: 11.
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| | | | | | | | Summary:
R & C DISTRIBUTORS dba BLENDER DIRECT for Automotive Lubricants for Fleet Management Department - 3 Years with two one-year options - $3,124,015,26 - Fleet Management Fund |
| | | | | | | | Background:
Formal Bids Received June 14, 2018 for S40-S26326 - Approve an award to R & C Distributors dba Blender Direct in the amount not to exceed $3,124,015.26 for automotive lubricants for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve an award to R & C Distributors dba Blender Direct in the amount not to exceed $3,124,015.26 for automotive lubricants for the Fleet Management Department (FMD). It is further requested that authorization be given to make purchases, as needed, for a thirty-six month term with two (2) one (1) year options. This award consists of line items for various automotive lubricants. These materials will be used by the FMD for lubrication maintenance of City vehicles and equipment citywide.
The project was advertised in accordance with the State of Texas bid laws. Fourteen prospective bidders downloaded the solicitation document from SPD's e-bidding website and twelve bids were received as outlined below.
R & C Distributors dba Blender Direct:
Awarded on its low complete bid for Groups 1 - 9 (motor oils, transmission fluids, gear oils, hydraulic oils, extreme pressure greases, and diesel exhaust fluids) in the amount not to exceed $3,124,015.26.
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Company
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Line Item Total
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1.
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IEH Auto Parts LLC dba Auto Plus Auto Parts
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$ 1,097,545.70
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(Partial Bid/Higher Unit Price)
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2.
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R & C Distributors dba Blender Direct
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$ 3,124,015.26
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3.
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JAM Distributing
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$3,451,100.74
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4.
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Petropangea, Inc. (Bid No. 1)
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$ 3,558,096.61
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5.
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Apache Oil Company
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$ 3,819,465.79
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6.
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Rely Supply, LLC
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$ 3,842,412.53
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7.
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Reladyne
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$ 3,858,984.81
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8.
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Petropangea, Inc. (Bid No. 2)
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$ 4,031,522.15
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9.
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Arnold Oil Co. of Austin LP
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$ 4,754,168.15
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10.
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Sun Coast Resources, Inc.
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$ 5,445,490.06
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11.
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Kinetic Motorwerks, LLC
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$16,085,719.33
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12.
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Lubrication Specialists, Inc.
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$18,491,545.80
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MWBE Subcontracting:
This bid was issued with an 11% M/WBE participation goal. R & C Distributors dba Blender Direct has designated the below-named company as its certified M/WBE subcontractor.
Company Type of Work Dollar Amount:
Lube Runner, LLC Lubricants Delivery $343,641.68
The Office of Business Opportunity will monitor this award.
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, R & C Distributors dba Blender Direct does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY19 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2019
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OUT YEARS
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TOTAL
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Fleet Management Department
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$520,669.21
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$2,603,346.05
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$3,124,015.26
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| | | | | | | | Amount and Source of Funding:
$3,124,015.26
Fleet Management Fund
Fund No.: 1005 |
| | | | | | | | Contact Information:
Desiree Heath SPD (832) 393-8742
Jeff Meekins SPD (832) 393-8743
Marchelle Cain FMD (832) 393-6910 |
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