Formal Bids Received for S17-H26370 - Approve an ordinance awarding a contract to Governmentjobs.com, Inc. (d/b/a NeoGov) on its low bid meeting specifications in the amount not to exceed $460,768.68 for Applicant Tracking Software for the Human Resources Department.
Specific Explanation:
The Director of Human Resources Department and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a one-year contract, with two one-year options to the sole bidder Governmentjobs.com, Inc. (d/b/a NeoGov) on its low bid meeting specifications in the amount not to exceed $460,768.68 for Applicant Tracking Software for the Human Resources Department. The Director of Human Resources Department or the Chief Procurement Officer may terminate this contract at any time upon thirty (30) days written notice to the contractor.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Fifteen prospective bidders downloaded the solicitation document from the Strategic Procurement Division’s e-bidding website and two bids were received as outlined below.
Company Total Amount
1. Civic Plus, Inc. $98,710.00 (non-responsive)
2. Governmentjobs.com, Inc. (d/b/a NeoGov) $460,768.68
The scope of work requires the contractor to provide the Applicant Tracking Software (ATS) an integrated cloud-based (hosted) solution that handles the end-to-end process from recruiting to the onboarding process. The ATS allow job openings to be easily posted and managed; and provide easy to use searching and reporting capabilities for hiring managers and Human Resources staff. The ATS is used to manage both external and internal hire activity for the City and secures all data transmitted by applicants, employees, hiring managers, and /or Human Resources staff.
M/WBE PARTICIPATION:
M/WBE Zero Percentage Goal Document approved by the Office of Business Opportunity.
Pay or Play Program:
The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, Governmentjobs.com, Inc. (d/b/a NeoGov) has elected to pay into the Contractor Responsibility Fund in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses while supporting job creation. In this case Governmentjobs.com, Inc. (d/b/a NeoGov) does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY2019 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2019
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OUT YEARS
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TOTAL
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Human Resources Department
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$153,589.56
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$307,179.12
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$460,768.68
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