Formal bids received for S63-N26518 – Approve an award to Churchill Navigation, Inc. on its best value bid in an amount not to exceed $575,000.00 for the purchase and delivery of augmented reality mapping systems for the Houston Police Department.
Specific Explanation:
The Chief of Police of the Houston Police Department (HPD) and the Chief Procurement Officer recommend that City Council approve an award to Churchill Navigation, Inc. on its best value bid in an amount not to exceed $575,000.00 to purchase and deliver augmented reality mapping systems for the HPD’s Air Support Division, and that authorization be given to issue a purchase order.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Seventy-one prospective bidders downloaded the solicitation document from SPD’s e-bidding website and one bid was received as outlined below:
COMPANY BID TOTAL
1. Churchill Navigation, Inc. $575,000.00
Prior to issuing the solicitation, the Strategic Purchasing Division canvassed the City’s registered vendor data base and the market, to identify potential bidders who could provide the type of service/equipment needed. As a result, one hundred twenty-nine potential bidders were identified and notified of the Best Value Bid (BVB). Subsequent to the receipt of the bid, prospective bidders were contacted to determine the reason for the limited response to the BVB. Potential respondents advised that they could not compete with manufacturer or their system did not meet the specifications as advertised.
This purchase consists of five augmented reality mapping systems and associated equipment/services for the HPD’s Air Support Division, located at 8402 Larson, Houston, TX 77061. The augmented reality mapping systems will provide a major improvement in situational awareness in the helicopter cockpits by overlaying addresses, street names, parcel information, business names and any other data of interest directly on top of real-time sensor video. The proposed mapping system technology will increase crew effectiveness by allowing Tactical Flight Officers (TFO) to stay focused on targets, and quickly identify and relay the location and direction of ground targets to officers in the field. This will reduce response time from air crews and field officers.
The scope of work requires the supplier to furnish and deliver five augmented reality mapping systems and associated equipment. Materials and workmanship shall be warranted for three years. The supplier shall have fifteen days to furnish and deliver the mapping systems after receipt of the City of Houston Purchase Order.
Hire Houston First:
The proposed contract requires compliance with the City’s “Hire Houston First” (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case Churchill Navigation, Inc. does not meet the requirements for HHF designation; no HHF firms were within three percent.
M/WBE Subcontracting:
M/WBE Zero Percentage Goal document approved by the Office of Business Opportunity.
Fiscal Note:
Funding for this item is included in the FY 2019 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division