Best Value Bid Received August 16, 2018 for S10-L26561 – Approve an ordinance awarding a contract to Brown & Root Industrial Services LLC on its best value bid in an amount not to exceed $21,000,000.00 for clarifier maintenance repair and replacement services for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three-year contract with two one-year options to Brown & Root Industrial Services LLC for clarifier maintenance repair and replacement services in the total amount not to exceed $21,000,000.00 for HPW.
The scope of work requires the contractor to provide all equipment, labor, supervision, materials, tools, supplies and access to facilities necessary to provide precision repair services for clarifiers at various City of Houston Drinking Water (DWO) and Wastewater Operations (WWO) facilities.
Houston Public Works decreased the spending authority amount by $3,858,263.50 under the vendor's original bid amount of $24,858,263.50, for a newly-adjusted contract amount of $21,000,000.00. HPW stated that the adjusted contract amount would more closely align with anticipated expenditure and repair scenarios that HPW intends to accomplish at its drinking water and wastewater facilities.
This best value bid (BVB) was advertised in accordance with the requirements of the State of Texas bid laws. Fifty prospective bidders downloaded the solicitation document from SPD’s e-bidding website, and one best value bid was received from Brown & Root Industrial Services LLC. The evaluation committee was comprised of three evaluators from Houston Public Works' Drinking Water Operations (DWO) and Wastewater Operations (WWO), and two evaluators representing the General Services and Parks & Recreation Departments. The best value bid was evaluated based upon the following criteria:
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Expertise/Experience
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Past Performance
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Cost
Brown & Root Industrial Services LLC was deemed as responsive and technically qualified as a sole bidder best value respondent for clarifier maintenance repair and replacement services.
M/WBE Participation:
This invitation to bid was issued as a goal-oriented contract with an 11% goal for M/WBE participation level. Brown & Root Industrial Services, LLC has designated the below-named company as its certified M/WBE subcontractor:
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Name
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Type of Work
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Amount
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%
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Septh Group dba AG Welding
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Welding Repair & Specialty Services
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$2,310,000.00
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11%
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Pay or Play Program:
The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, Brown & Root Industrial Services LLC provides health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Brown & Root Industrial Services LLC is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY19 Adopted Budget. Therefore, no Fiscal Note is required in the Financial Policies.
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2019
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OUT YEARS
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TOTAL
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Houston Public Works
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$2,400,000.00
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$18,600,000.00
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$21,000,000.00
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