E26541.A1 B & H- Amend Council Motion No. 2018-0289, passed May 30, 2018, to increase the spending authority from $10,764,762.97 to $12,018,096.97 for the purchase of additional vehicles, truck bodies, light bars and other required accessories through the Interlocal Agreement for Cooperative Purchasing with the Texas Local Purchasing Cooperative (Buyboard) and the Houston-Galveston Area Council (H-GAC) for various departments.
Specific Explanation:
The Director of Fleet Management Department and the Chief Procurement Officer recommend that City Council amend Council Motion No. 2018-0289, passed May 30, 2018, to increase the spending authority from $10,764,762.97 to $12,018,096.97 to purchase seven (7) pick-up trucks for the Houston Fire Department and eight (8) utility vehicles for the Administrative and Regulatory Affairs Department and to include truck bodies and accessories for the light-duty vehicle awarded May 30, 2018 through the Interlocal Agreement for Cooperative Purchasing with the Texas Local Purchasing Cooperative (Buyboard) and the Houston-Galveston Area Council (H-GAC) for various departments as shown below.
Buyboard Contractors:
Chastang Enterprises, Inc. dba Chastang Ford: Approve the purchase of seven (7) 3/4 ton crew cab pick-up trucks in the total amount of $594,824.00 and increase the award amount from $52,376.00 to $53,092.00 due to the change in Model Years from 2018 to 2019 for a total increase of $716.00.
Silsbee Ford, Inc.: Increase the amount from $3,713,464.83 to $4,094,512.83 for truck bodies, light bars and other required truck accessories for a total increase of $381,048.00.
H-GAC Contractors:
Caldwell Automotive Partners LLC, d/b/a Caldwell Country Chevrolet: Approve the purchase of eight (8) utility vehicles in the total amount of $178,785.00 and increase the award amount from $6,656,279.06 to $6,754,240.06 for truck bodies, light bars and other required truck accessories for a total increase of $97,961.00.
M/WBE Subcontracting:
Zero-percent goal document approved by the Office of Business Opportunity.
Hire Houston First.
This procurement is exempt from the City's Hire Houston First Ordinance, Bids/proposals were not solicited because the Department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.
Fiscal Notes:
Funding for this item is included in the FY19 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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