SUBJECT: Additional Appropriation to Professional Engineering Services Contract between the City and Neel-Schaffer, Inc. for Concrete Panel Replacement FY 16.
RECOMMENDATION: (SUMMARY) Approve an ordinance appropriating additional funds to the Professional Engineering Services Contract with Neel-Schaffer, Inc.
PROJECT NOTICE/JUSTIFICATION: This project is part of the Concrete Panel Replacement Program and is required to improve and maintain a safe road surface and accessibility, and to prolong the life of the roadway.
DESCRIPTION/SCOPE: This project consists of the design of the resurfacing of arterial and major thoroughfare streets along with the repair and improvements to curbs and accessible ramps. The work focuses on streets, which have deteriorated to a point that rehabilitation and possible base repair are required to improve and maintain a safe road surface.
LOCATION: Major thoroughfares and arterials throughout the City of Houston.
PREVIOUS HISTORY AND SCOPE: City Council approved the original Contract on January 6, 2016 under Ordinance No. 2016-0015. The scope of services under the original Contract consisted of Basic and Additional Services, as applicable.
SCOPE OF THIS ADDITIONAL APPROPRIATION AND FEE: The requested additional appropriation will be utilized to accomplish the following tasks: Phase II and III Basic Services and Additional Services, as defined by each work order. The Basic and Additional Services Fee for each work order will be negotiated based on the scope of service required and all Phases will be paid on a reimbursable basis with authorization not-to-exceed the agreed amount.
The total requested appropriation is $240,000.00 to be appropriated as follows: $200,000.00 for contract services and $40,000.00 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Contractor provides health benefits to eligible employees in compliance with City policy.
M/WBE PARTICIPATION: The M/WBE goal established for this project is 24%. The original Contract amount was $449,820.00. The Consultant has been paid $449,793.80 (99.99%) to date. Of this amount, $140,519.00 (31.24%) has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $649,820.00. The Consultant proposes the following plan to meet the M/WBE goal.
| Name of Firms |
Work Description |
Amount |
% of Total Contract |
|
Paid Prior M/WBE Commitment
|
|
$140,519.00
|
21.62%
|
|
|
Unpaid Prior M/WBE Commitment
|
|
$0.00
|
0.00%
|
|
|
1. ASV Consulting Group Inc
|
Field Data Research and Surveying Services
|
$30,000.00
|
4.62%
|
|
|
2. Omega Engineers, Inc.
|
Engineering Support and Traffic Control Services
|
$10,000.00
|
1.54%
|
|
|
|
TOTAL
|
$180,519.00
|
27.78%
|
|
FISCAL NOTE: No significant Fiscal Operating impact is anticipated as a result of this project.
_________________________________
Carol Ellinger Haddock, P.E.
Director
Houston Public Works
WBS No. N-321038-0013-3