AMEND MOTION #2015-96, 2/4/15, TO INCREASE spending authority from $628,073.76 to $878,073.76 to Lease High-Speed Document Printers and Associated Accessories, awarded to KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC for the Houston Police Department -  $250,000.00 - General Fund

S17-H25333-A1 - Amend Council Motion No. 2015-0096, passed on February 4, 2015, to increase the spending authority from $628,073.76 to $878,073.76 to lease high-speed document printers and associated accessories through the Texas Department of Information Resources (DIR) Go-Direct vendor Konica Minolta Business Solutions U.S.A., Inc. for the Houston Police Department.

Specific Explanation:

The Chief of the Houston Police Department and the Chief Procurement Officer recommend that City Council amend Council Motion No. 2015-0096, passed on February 4, 2015 to increase the spending authority from $628,073.76 to $878,073.76 to lease high-speed document printers and associated accessories through the Texas Department of Information Resources (DIR) Go-Direct vendor Konica Minolta Business Solutions U.S.A., Inc. for the Houston Police Department

The initial spending authority was awarded on February 4, 2015, by Motion No. 2015-0096 in the original amount of $628,073.76.  Expenditures as of April 24, 2018, totaled $628,073.76. 

The spending authority is being requested because HPD’s color print job volume has increased by 25% and color print jobs that were intended for completion at outside commercial printing companies were transitioned in-house at the cheaper print job cost resulting in the current spend authority being depleted quicker than anticipated. The largest increase in print volume has been for in-service training manuals, recruiting posters, brochures, financial status book, and specialty products for public outreach. In order to sustain HPD during the development and advertisement process and award of a new contract. Houston Police Department is requesting additional spending authority in the amount of $250,000.00.

M/WBE Participation:

M/WBE Zero Percentage Goal document approved by the Office of Business of Opportunity.

Fiscal Note:

Funding for this item is included in the FY2018 Adopted Budget.  Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.