LYTX, INC for Tier 3 Management Services and DriveCam Online Subscription Services from the General Services Administration Schedule 70 Contract through the Cooperative Purchasing Program for Solid Waste Management Department - $166,320.00 - General Fund

S60-E26598 – Approve a one-time purchase order of Tier 3 Management Services and DriveCam Subscription Services from the General Services Administration (GSA) Schedule 70 Contract through the Cooperative Purchasing Program in the total amount of $166,320.00 for the Solid Waste Management Department.

Specific Explanation:

The Director of the Solid Waste Management Department and the Chief Procurement Officer recommend that City Council approve a one-time purchase order of Tier 3 management services and DriveCam online subscription services for a 12-month period in the total amount of $166,320.00 from the General Services Administration (GSA) Schedule 70 Contract through the Cooperative Purchasing Program under Section 211 of the E-Government Act of 2002 for the Solid Waste Management Department, and that authorization be given to issue a purchase order to the GSA contractor, Lytx, Inc.

In June and September 2010, the department purchased  187 and 40 Drivecam Video Event Recorders (VERs), respectively, of which 224 were installed in its automated sideloaders and heavy trash tractor-trailer fleet; the remaining 3 are used as replacements when VERs are sent out for warranty repair.  In May of 2012, the department purchased 80 VERs that completed the upfitting of the department’s heavy vehicle fleet of automated sideloaders, automated recycling, recycling split body, rearloaders, roll-offs and the heavy trash tractor-trailer fleet.  Currently, the department has 330 VERs in its inventory.

The 12-month renewal of the Tier 3 management services and Drivecam online subscription services will allow for the continued operation of the video event recording system, which monitors unsafe or risky driving behavior of the Department’s drivers and documents occurrences of heavy braking or quick stops and vehicle impacts.  Such behavior is then transmitted to the DriveCam Office for review and filtering of relevant events.  If poor driving behavior or contact with an object is noted, DriveCam provides a 12-second video to the Department for review and follow-up action, if required. 

The scope of work requires the contractor to provide Tier 3 management services, which includes cellular upload, data hosting, equipment monitoring, event review services, program results and reporting for each VER.  In addition, the Contractor will continue to provide online DrvieCam software, software updates and technical support.

M/WBE Participation:

Zero-Percentage goal approved by the Office of Business Opportunity.

Hire Houston First:

This procurement is exempt from the City’s Hire Houston First Ordinance.  Bids/Proposals were not solicited because the department is utilizing an Interlocal Agreement or Cooperative Purchasing Agreement for this purchase.

Fiscal Note:

Funding for this item is included in the FY2018 Adopted Budget.  Therefore, no Fiscal Note is required as stated in the Financial Policy, ord. 2014-1078.

$166,320.00 – General Fund (1000)