Formal bids received November 30, 2017 for S75-L26362 – Approve an ordinance authorizing the appropriation of $2,997,500.00 out of the Water and Sewer System Consolidated Construction Fund (8500) and awarding a contract to Accurate Meter & Backflow LLC. in the amount not to exceed $3,060,000.00 for commercial meter replacement services for Houston Public Works.
Specific Explanation
The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approve an ordinance authorizing the appropriation of $2,997,500.00 out of the Water and Sewer System Consolidated Construction Fund (8500) and awarding a three-year contract, with two one-year options to Accurate Meter & Backflow LLC. on its low bid meeting specifications in an amount not to exceed $3,060,000.00 for commercial meter replacement services for Houston Public Works.
This project was advertised in accordance with the requirements of the State of Texas, and the bids were received as outlined below:
Company Total Amount
1. Accurate Meter & Backflow, LLC $3,060,000.00
2. Vanguard Utility Service Inc. $2,358,508.16 (Did not meet specifications)
3. Yes America Now, Inc. $4,994,300.00
4. Gowan, Inc. $6,893,783.00
The scope of work requires the contractor furnish all tools, supplies, fuel, transportation, equipment, labor, training and supervision necessary to provide on-demand meter and meter assembly change outs to the water system. The City of Houston has identified approximately 1600 site locations for the contractor to perform on-demand meter and meter assembly change outs.
M/WBE Participation
This invitation to bid was issued as a goal-oriented contract with an 11% M/WBE participation level. Accurate Meter & Backflow, LLC has designated the below-named company as its certified M/WBE subcontractor.
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Subcontractor
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TYPE OF WORK
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AMOUNT
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%
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Fleet Card Inc. Oil and Fuel Supply $336,600.00 11%
Pay or Play Program
The proposed contract requires compliance with the City’s “Pay or Play” ordinance regarding health benefits to eligible employees in compliance with City policies. In this case, this contractor provides health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston business and supports job creation. In this case, Accurate Meter & Backflow LLC. does meet the requirements for HHF designation.
Fiscal Notes
Funding for this item is included in the FY2019 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy.
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2019
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OUT YEARS
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TOTAL
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Houston Public Works
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$3,013,500.00
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$46,500.00
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$3,060,000.00
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