Sole Source for S65-S26410 – Approve a sole source award to Arvos Raymond Bartlett Snow Holding LLC DBA Arvos Raymond Bartlett Snow LLC in the amount not to exceed $750,000.00 for the purchase of cage mill flash dryer replacement parts for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approve a sole source award to Arvos Raymond Bartlett Snow Holding LLC DBA Arvos Raymond Bartlett Snow LLC in the amount not to exceed $750,000.00 for the purchase of cage mill flash dryer replacement parts for Houston Public Works. It is further requested that authorization be given to make purchases, as needed, for a thirty-six month term with two one-year options. This award consists of one (1) price list for cage mill flash dryer replacement parts which includes, but is not limited to, paddles, paddle tips, saddles, mixer body liners, valve flaps, mixer motor chain guard bases, cams, and valve hinge plates to be used by Department personnel to maintain the operational status of critical plant equipment located at the 69th Street Wastewater Treatment Plant.
Arvos Raymond Bartlett Snow Holding LLC DBA Arvos Raymond Bartlett Snow LLC is the sole designer and manufacturer of the flash dryer system and provides all replacement products to address maintenance and repairs. There are no authorized distributors for these parts.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a)(7)(A) "a procurement of items that are available from only one source, including: items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies" of the Texas Local Government Code for exempted procurements.
M/WBE Participation:
Zero-percentage goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source supplier for this purchase.
Fiscal Note:
Funding for this item is included in the FY18 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
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Jerry Adams, Chief Procurement Officer Departmental Approval Authority Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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Department
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FY2018
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Out Years
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Total
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Houston Public Works
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$50,000.00
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$700,000.00
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$750,000.00
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