Formal Bids Received March 1, 2018 for S60-L26524 - Approve an ordinance awarding a contract to NOLA Construction & Development Group, LLC in an amount not to exceed $500,000.00 for Zika Abatement Debris Removal Services for the Solid Waste Management Department.

 

Specific Explanation:

The Director of Solid Waste Management Department and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a one-year contract to NOLA Construction & Development Group, LLC on its low bid meeting specifications for Zika Abatement Debris Removal Services in the amount not to exceed $500,000.00 for the Solid Waste Management Department (SWMD).

 

The total contract award is more than the total quantities advertised and shown on the bid tabulation below. The SWMD established the services to be accomplished for Zika Abatement Debris Removal which consist of loading and hauling illegally dumped debris such as vegetative debris collected from public or private rights-of-way and construction and demolition debris collected from designated work zones to be properly disposed in approved landfills. The contractor shall be compensated by the cubic yard.  A range of miles distant to the disposal site has been established.  Compensation shall be by cubic yard within the applicable range of miles to the disposal site. This causes a difference in the dollar amount on the tabulation and award amount, which is based on predictable expenditures. Personnel from the Strategic Procurement Division talked with representatives from the Contractor to discuss the scope of work as well as the City’s intent to award a contract based on actual expenditure predictions rather than bid tabulation totals.  The Contractor confirmed, in writing, that they would accept the contract at the unit prices bid for the recommended award amounts.

 

The scope of work requires the contractor provide all labor, tools, equipment, specialized equipment and materials to remove, load and haul illegally dumped debris from public property and the public rights-of-way within the City limits and properly dispose of them into the approved landfills. The Contractor must coordinate with other contractors, city officials and parties as directed by the SWMD. Upon notification from the department, the contractor must provide a two-person management team on-site to participate in advance recovery preparations.   At the Director’s option, the scope of work may be expanded to include public parks, other recreational areas, drainage structures, channels and reservoirs.

 

This Invitation to Bid (ITB) was advertised in accordance with the requirements of the State of Texas bid laws.  Thirty-five prospective bidders downloaded the solicitation document from SPD's e-bidding website, and five bids were received as outlined below:

 

   Company                                                                      Total Amount

1. NOLA Construction & Development Group, LLC    $   363,458.75

2. Hamm’s Construction, Inc.                                           $   591,286.75

5. Yes America Now, Inc.                                                 $1,172,000.00

 

M/WBE Subcontracting:

This invitation to bid was issued as a goal-oriented contract with an 11% M/WBE participation level.  NOLA Construction & Development Group LLC has designated the below-named company as its certified M/WBE subcontractor.

 

Name                              Type of Work                                       Dollar Amount           Percentage

P L Consultants, LLC      Debris Removal Services                     $   55,000.00                   11%

 

Pay or Play Program:

The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors.  In this case, the contractor has elected to pay into the Contractor Responsibility Fund in compliance with City policy.

 

Hire Houston First:

The proposed contract requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation.  In this case NOLA Construction & Development Group, LLC does not meet the requirements for HHF designation; no HHF firms were within three-percent.

 

Fiscal Note:

Funding for this item is included in the FY2018 Adopted Budget.  Therefore, no Fiscal Note is required as stated in the Financial Policy ord. 2014-1078.