Request for Proposal received on June 12, 2017 for S66-T26264 - Approve an ordinance awarding 1) a contract for Westlaw Computer-Assisted Legal Research Services and Clear Services in an amount of $687,193.34 and 2) a library maintenance agreement for print products in an amount of $333,300.00 between the City of Houston and WEST PUBLISHING CORPORATION, doing business as WEST, a Thomson Reuters Business for the Legal Department. Contract term is three years with two one-year options.
Specific Explanation:
The City Attorney and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a three-year contract with two one-year options, to West Publishing Corporation, d/b/a West a Thomson Reuters Business for 1) a contract for Westlaw Computer-Assisted Legal Research Services and Clear Services in an amount of $687,193.34 and 2) a library maintenance agreement for print products in an amount of $333,300.00 for the Legal Department. The City Attorney and/or the Chief Procurement Officer may terminate the contract for Westlaw Computer-Assisted Legal Research Services and Clear Services at any time upon 30-days written notice to the contractor.
Westlaw Computer-Assisted Legal Research Services, Clear Services, and the Library Maintenance Agreement for Print Products are electronic and hard copy legal research products used by the Legal Department. They provide access to cases, statutes, and other tools the Legal Department uses to defend and represent the City.
The Request for Proposal (RFP) was advertised in accordance with the requirements of the State of Texas bid laws. The solicitation document was posted on the Strategic Procurement Division’s e-bidding website and, as a result proposals were received from: Lexis-Nexis and West Publishing Corporation, dba West a. Thomson Reuters Business. The Evaluation Committee consisted of members from the Legal Department.
The proposals were evaluated based on the following criteria:
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Responsiveness of Proposal
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Technical Competence
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Price Proposal
West Publishing Corporation, d/b/a West a Thomson Reuters Business received the highest overall score and was deemed to be the best qualified to perform the requirements as outlined in the RFP.
MWBE Subcontracting:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, West Publishing Corporation, d/b/a West a Thomson Reuters Business is not a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY 2018 Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY 2018
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OUT YEARS
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TOTAL
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Legal Department |
$49,372.32
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$971,121.02
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$1,020,493.34
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