Formal Bids Received for S07-L26155 - Approve an ordinance awarding a contract to Firetrol Protection Systems, Inc. in an amount not to exceed $981,159.90 for portable fire extinguisher and fire hose inspection, maintenance and hydrostatic testing services for various departments.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve an ordinance awarding a three year contract, with two one-year options to Firetrol Protection Services, Inc. on its low bid meeting specifications in an amount not to exceed $981,159.90 for the purchase of portable fire extinguisher and fire hose inspection, maintenance and hydrostatic testing services for the General Services, Houston Fire, Houston Police and Solid Waste Management Departments and the Houston Airport System.
This project was advertised in accordance with the requirements of the State of Texas bid laws, and three bids were received as outlined below:
Company Total Amount
1. GT Fire Equipment Company dba AAA Fire Equipment Co. $787,831.75 (Partial Bid/Non-Responsive)
2. Firetrol Protection Systems, Inc. $ 981,159.90
3. Koetter Fire Protection of Houston, LLC $1,508,390.00
The scope of work requires the contractor to furnish all supervision, test equipment, materials, labor and transportation necessary to perform annual inspection, maintenance and hydrostatic testing of over 8,359 portable fire extinguishers and 220 fire hoses citywide. The contractor will also supply, at no cost to the City, loaner fire extinguishers during the periods when the City's fire extinguishers are out of service. This contract will be used citywide for inspection, hydrostatic testing, maintenance and recharging of fire extinguishing equipment.
GT Fire Equipment dba AAA Fire Equipment Co. submitted pricing for 35 of the 45 yearly items and was higher than the recommended vendor on the 8,359 annual fire extinguisher inspections which is the most utilized item.
M/WBE Participation:
This invitation to bid was issued as a goal-oriented contract with an 11% M/WBE participation level. Firetrol Protection Systems, Inc. has designated the below-named companies as its certified M/WBE subcontractor.
Name Type of Work Percentage Dollar Amount
Environmental Exhaust Service, Inc. Vent Hood Cleaning & Maintenance 4% $39,246.36
Houston Chem Safe/HCS Supplies Parts and Equipment 7% $68,681.13
Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits to eligible employees in compliance with City policies. In this case, the contractor provides health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Firetrol Protection Systems does meet the requirements for HHF designation.
Fiscal Notes:
Funding for this item is included in the FY2018 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policy Ord. 2014-1078.
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Jerry Adams, Chief Procurement Officer Departmental Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY2018
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OUT YEARS
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TOTAL
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General ServicesDepartment
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$14,990.00
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$378,972.52
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$393,962.52
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Houston Public Works
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$64,412.16
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$261,175.24
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$325,587.40
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Houston Fire Department
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$9,167.00
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$124,850.24
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$134,017.24
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Houston Airport System
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$18,060.00
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$90,300.00
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$108,360.00
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Solid Waste Management
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$1,118.13
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$18,113.71
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$19,231.84
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TOTAL
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$107,747.29
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$873,411.71
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$981,159.00
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